Accounts Receivable/ Accounts Payable Specialist II

Job Description

Job Description

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Opportunity for advancement
• Training & development
• Vision insurance

Accounts Receivable/Accounts Payable Specialist II
Position Description

Department:
Finance

Reports to (title):
Director of Finance

Hours/week:
40

Job Location:
Lumbee Tribe of North Carolina

Type of Position:
Full-Time

Classification:
Non-Exempt

Effective Date:
01/2026

PERFORMANCE EXPECTATIONS

In performance of their respective tasks and duties all employees of Lumbee Tribe of North Carolina are expected to conform to the following:

• Uphold all principles of confidentiality to the fullest extent.
• Adhere to all professional and ethical behavior standards of the tribal government.
• Interact in an honest, trustworthy, and respectful manner with employees, Tribal members, visitors, and vendors.
• Participate in departmental staff meetings, quality management activities, and educational programs.
• Comply with Lumbee Tribes policies and procedures.
• Maintain a current insurable drivers license.

POSITION PURPOSE
The Accounts Receivable/Accounts Payable Specialist II will be responsible for data entry, accuracy of support documents, functions as well as other assigned duties and responsibilities to the Finance Department.

ESSENTIAL DUTIES, FUNCTIONS, & RESPONSIBILITIES

1. Sort and distribute incoming mail to the department.
2. Responsible for the setup of the vendor electronic funds transfer.
3. Maintain, organize, code, and draft the monthly routine operational transactions for the tribal government.
4. Compare invoices with source documents, ensuring accuracy and financial compliance, including calculations and coding.
5. Promptly respond to incoming phone calls, email messages, and inquiries from employees and customers, always displaying a proactive approach to customer service and problem resolution. Exhibit a professional level of interaction with all levels of management and non-management.
6. Data entry, filing, records maintenance, and report preparation to support finance processes.
7. Annually review and prepare 1099, along with the Annual Summary & Transmittal for the Internal Revenue Service.
8. Responsible for receipting accounts receivable, ensuring proper allocation.
9. Assist in the preparation of journal entries for accounts receivable and the depositing of funds.
10. Will participate in the internal/external audits of the tribe.
11. Will assist the Finance staff in safeguarding, organizing, maintaining, and securing financial records and reports.
12. Optional staff fill-in for procurement and inventory control.
13. Participate in orientation, training, and other personal and professional development related to assigned responsibilities.
14. Will perform other duties and responsibilities as assigned.

MINIMUM MANDATORY QUALIFICATIONS

Experience:

• One to three years of successful experience in office/data entry duties and responsibilities is required.

Education:

• An associate degree in accounting and/or business is required.

Mandatory Knowledge, Skills, Abilities, and Other Qualifications:

• Technology skills, competencies, and proficiencies with Excel, Word, and various accounting software are desired.
• A valid NC Drivers License is required.

WORK ENVIRONMENT

Work environment:
The work environment characteristics described here are representative to those an employee encounters while performing the primary functions of this job. Normal office conditions exist, and the noise level in the work environment can vary from low to moderate. Limited overnight travel may be required from time to time.

Physical demands:
The physical demands described here are representative of those that an employee must meet to successfully perform the primary functions of this job. While performing the duties of this job, the employee may be required to frequently stand, walk, sit, bend, twist, talk, hear, and perform repetitive motions. There may be prolonged periods of sitting, keyboarding, reading, and driving or riding in transport vehicles. The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include reading, distance, computer, and color vision. Talking and listening are essential for communicating with clients, vendors, and staff.

Mental demands:
There are a number of deadlines associated with this position. The employee must be able to handle frequent interruptions and must also multitask and interact with a wider variety of people on various and, at times, complicated issues.

INDIAN PREFERENCE

The Lumbee Tribe of North Carolina has implemented an Indian Preference in Employment Policy. Pursuant to this Policy, applicants who possess the knowledge, skills, and abilities required by this position, and who are members of the Lumbee Tribe, will be given primary preference for hiring and employment after providing proof of tribal membership. Indian preference is integrated into the interview and scoring process for candidates for job positions.

OTHER

Confidentiality:
All employees must uphold all principles of confidentiality to the fullest extent. This position has access to sensitive information, and a breach of these principles will be grounds for immediate termination.

Background Investigation:
This position is subject to a criminal history background check and a Motor Vehicle check. Candidates must pass all required background checks to qualify for this position.

Drug Screening:
All applicants must pass a pre-employment drug screening before beginning employment and will be subject to random drug testing.

Disclaimer: The information on this position description has been designed to indicate the general nature and level of work performance by employees in this position. It is not designed to contain, or be interpreted as, a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this position. Employees will be asked to perform other duties as needed.