Payroll Processing Specialist

Job Posting Information

Posting Number

PG194973SP

Internal Recruitment

No

Working Title

Payroll Processing Specialist

Anticipated Hiring Range

$50,000 - $56,000

Work Schedule

Monday through Friday, 8:00 am - 5:00 pm (This position is not eligible for a flexible work arrangement, including hybrid remote work)..

Job Location

Raleigh, NC

Department

University Controller's Office

About the Department

The University Controller’s Office is a department within the Finance Division. The office has business units covering the following areas: general accounting, cash services, asset management, financial reporting, payroll, accounts payable, debt, and the university’s tax compliance.

The University Controller’s Office works to advance NC State as a leader in fiscal accountability and responsibility through a partnership with our campus community, strong partnerships with our peer groups, improvements in the University’s financial systems and internal controls, and efficient and effective business operations. The office continues its attention toward collaborative efforts and providing fiscal leadership, oversight, accounting, reporting, training, and outreach services that exemplify the highest standards of quality, performance, and service. Having professional staff and managers with imagination, knowledge, and people skills is paramount in the successful implementation of these goals.

The University Controller’s Office is responsible for fiscal accountability, accuracy, and reporting of the university with a net position of approximately $2.0 billion, including timely and accurate payment of monthly and biweekly wages to over 18,000 staff, faculty, student workers, and temporary employees, over 117,000 vendor payments annually, and management of a $550 million external debt portfolio.

The University Payroll section of the University Controller’s Office is responsible for 1) timely and accurate payment of wages to approximately 10,000 monthly and 8,000 biweekly staff, faculty, undergraduate and graduate student workers, postdocs, foreign national, and temporary employees with an annual payroll of over $1.3 billion; 2) proper deduction, monthly plan reconciliation and vendor payment of mandatory, voluntary and statutory (garnishment) deduction plans, including the employer’s matching contributions for retirement and health insurance; and 3) compliance for, payment to, and proper reporting of wages and tax withholdings to the federal government and approximately 35 states and territories.

Wolfpack Perks and Benefits

As a Pack member, you belong here, and can enjoy exclusive perks designed to enhance your personal and professional well-being. As you consider this opportunity, we encourage you to review our Employee Value Proposition and learn more about what makes NC State the best place to learn and work for everyone.

What we offer:

• Medical , Dental , and Vision
• Flexible Spending Account
• Retirement Programs
• Disability Plans
• Life Insurance
• Accident Plan
• Paid Time Off and Other Leave Programs
• 12 Holidays Each Year
• Tuition and Academic Assistance
• And so much more!

Attain Work-life balance with our Childcare benefits,

Wellness & Recreation Membership , and Wellness Programs that aim to build a thriving wolfpack community.

Disclaimer: Perks and Benefit eligibility is based on Part-Time or Full-Time Employment status. Eligibility and Employer Sponsored Plans can be found within each of the links offered.

Essential Job Duties

The Payroll Processing Specialist plays a key role in ensuring employees are paid accurately, on time, and with confidence. Reporting to the Payroll Processing Manager, this position blends high-volume payroll processing with responsive employee support—serving as a trusted resource for payroll inquiries while driving efficiencies that reduce risk, administrative burden, and potential financial penalties for the university.

Key Responsibilities

• Process payroll transactions with accuracy and timeliness, ensuring compliance with established policies and procedures
• Serve as a primary point of contact for employee payroll inquiries, including direct deposit setup, updates, and troubleshooting
• Manage check distribution and related processes, ensuring secure and timely delivery
• Oversee the replacement check process for unclaimed or returned payments, resolving cases proactively and efficiently
• Reduce escheatment volume by identifying and addressing unclaimed payments, minimizing annual reporting requirements and risk exposure
• Maintain accurate payroll records and documentation to support audits and compliance efforts
• Collaborate with internal partners to improve payroll processes and enhance the employee experience

If you are detail-oriented, responsive, and motivated to improve processes while supporting employees in meaningful ways, this is an opportunity to make a measurable impact in a critical university function.

Other Responsibilities

Qualifications

Minimum Experience/Education

Bachelor’s degree; or an equivalent combination of training and experience.

All degrees must be received from appropriately accredited institutions.

Preferred Qualifications

• Proficient with PeopleSoft (or other HRIM system) payroll processing, including taxes and deductions.
• Advanced MS Excel and Word, reporting application experience.
• Excellent written and verbal communication skills, with the ability to work effectively in a collaborative team environment.

Required License or Certification

N/A

Valid NC Driver's License required

No

Commercial Driver's License Required?

No

Recruitment Dates and Special Instructions

Job Open Date

04/23/2026

Earliest Close Date- (Positions will be posted until 5:00 PM ET on this date. Positions remaining posted after this date are still accepting applications but may close at any time.)

04/30/2026

Notice to Applicants Please note that the work history on your resume, must also be included in your application.

Special Instructions

Please include a resume, cover letter and provide contact information for at least 5 PROFESSIONAL references, 2 of which MUST be current or former direct managers or supervisors.

Position Details

Position Number

00106927

Position Type

SHRA

Position Classification Band Title

Human Resources Specialist

Position Classification Band Level

Journey

Position Classification Salary Range

$ 34,320 - $ 70,983

Salary Grade Equivalency

GN09

Alternate Option

If no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.

Full Time Equivalent (FTE) (1.0 = 40 hours/week)

1.00

Appointment

12 Month Recurring

Mandatory Designation - Adverse Weather

Non Mandatory - Adverse Weather

Mandatory Designation - Emergency Events

Non Mandatory - Emergency Event

Time Limited Position

No

Time-Limited Appointment Length (if applicable)

n/a

Department Id

496101 - University Payroll

EEO

NC State University is an equal opportunity employer. All qualified applicants will receive equal opportunities for employment without regard to age, color, disability, gender identity, genetic information, national origin, race, religion, sex (including pregnancy), sexual orientation, and veteran status. The University encourages all qualified applicants, including protected veterans and individuals with disabilities, to apply. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-513-0574 to speak with a representative of the Office of Equal Opportunity.

If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or ***email_hidden*** .

Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.

NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.