Accounting Operations Supervisor

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Description of Work

This position will serve as the supervisor and subject matter expert (SME) for a 7-person Accounting and Administrative Operations team, located in the Business Operations unit of the Support Services section within DAC. This team provides administrative and accounts payable support to all 5 sections of Support Services, to include Central Engineering, Facility Management, Food and Nutrition Management, Central Supply Complex, and Business Operations, totaling more than 400 employees. The responsibilities of this section include, but are not limited to: invoice payment preparation, e-Procurement (requisition entry through payment processing), p-card and WEX card reconciliation, reimbursement processing, expense recording and tracking, pressure vessel certification and payments, processing junk/scrapped/surpluses equipment, fixed asset inventory at multiple locations, and submitting usage orders. In addition to managing the efficiency and productivity of the Accounting Operations Section, this position acts as an approver for usage orders and purchases and is responsible for working with the Department of Insurance on NCDAC facility claims resulting from lightning strikes and fires. This position ensures the proper filing and retainage of accounting records in accordance with Chapter 5 of the Functional Schedule for North Carolina State Agencies. This position also collaborates directly with the Business Operations Budget Analysts to ensure that electronic p-card reconciliation and travel reimbursement forms are updated with the most current information and assist with managing project budgets and expenditures. This position interacts daily with internal and external stakeholders and must be able to communicate clearly and effectively, regardless of the audience. These interactions typically include the DAC Controller's Office, DAC Budget Office, external vendors, and Support Services leadership. This position will also assist in training new section employees and should have relatable experience. A successful applicant will have experience successfully supervising, training, and mentoring a team, is a proactive problem solver, and embraces change with patience and flexibility. Must be comfortable learning and using digital processes for document preparation and storage. This is a full-time position (40 hours per week) with State Benefits. Note to Current State Employees: State employees are encouraged to apply for positions of interest even if the salary grade is the same as, or lower than, their current position. If selected for this position, a new salary will be recalculated taking into consideration the quantity of relevant education and experience, funding availability, and internal equity. Based upon these factors, a pay increase MAY result. About the Department of Adult Correction (DAC:) The North Carolina Department of Adult Correction is responsible for the care, custody, and supervision of all adults sentenced after conviction for violating North Carolina laws. This department includes State Prisons, Correction Enterprises, the Division of Community Supervision, and the Division of Rehabilitation & Reentry.

Knowledge, Skills and Abilities / Competencies

The Knowledge, Skills, and Abilities listed below, along with the Minimum Education and Experience requirements, are REQUIRED to qualify for this position. We will not review resumes in lieu of the Experience and Education listed on the application. Click these links for additional information: Introduction to the Job Application and Addressing Knowledge, Skills and Abilities. (Note: These links were created for applicants of Dept. of Adult Correction jobs and may not reflect the policies or procedures of other State agencies.) To qualify for this position, applicants must document on the application that they possess ALL of the following:

• Experience using DocuSign, Smartsheet, NCAS (North Carolina Accounting System) or NCFS (North Carolina Financial System)
• Demonstrated progressive supervisory experience culminating in the management of a team of at least 4 employees.
• Demonstrated experience in 3 of the following areas: ordering and receipting items in e-Procurement, reconciling purchase cards, preparing and/or processing invoices for payment, creating and/or maintaining files in accordance with published policies and procedures, and processing travel reimbursements.
• Demonstrated experience using Microsoft Office Suite (specifically Excel, Word, and Outlook), accounting software/systems, and/or employee performance evaluation software/systems.

Management Preference:

• Demonstrated experience directing work flow to maximize efficiency.
• Demonstrated experience in more than 3 of the accounting areas listed above.
• Demonstrated experience supervising a team of more than 4 employees.
• Demonstrated experience auditing financial documents/statements.

Minimum Education and Experience Requirements

Some state job postings say you can qualify by an "equivalent combination of education and experience." If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both. See for details. Bachelor's degree in accounting, business, finance, or other discipline related to the area of assignment from an appropriately accredited institution and two years of progressive related experience, one year of which should be in a supervisory role, or an equivalent combination of education and experience.

Supplemental and Contact Information

The North Carolina Department of Adult Correction (DAC) is an Equal Opportunity Employer that embraces an Employment First philosophy which consists of complying with all federal laws, state laws, and Executive Orders. We are committed to reviewing requests for reasonable accommodation at any time during the hiring process or while on the job. DAC uses the Merit-Based Recruitment and Selection Plan to fill positions subject to the State Human Resources Act with the most qualified individuals. Hiring salary will be based on relevant qualifications, internal equity, and budgetary considerations pertinent to the advertised position. It is critical to our screening and salary determination process that applications contain comprehensive information. Information should be provided in the appropriate areas to include the beginning and ending dates of jobs worked, education with the date graduated, all work experience, and certificates/licenses. Resumes will not be accepted in lieu of completing this application. Answers to Supplemental Questions must refer to the education or work experience listed on this application to receive credit. Degrees must be received from appropriately accredited institutions.

• Applicants seeking Veteran's Preference must attach a DD-214 Member-4 Form (Certificate of Release or Discharge from Active Duty) to their applications.
• Applicants seeking National Guard Preference must attach a NGB 23A (RPAS) if they are a current member of the NC National Guard in good standing. If a former member of the NC National Guard who served for at least 6 years and was discharged under honorable conditions, they must attach either a DD256 or NGB 22.
• If applicants earned college credit hours but did not complete a degree program, they must attach an unofficial transcript to each application to receive credit for this education.
• If applying for a position certified through the NC Dept. of Justice - Criminal Justice Standards Division, click this link for specific certification requirements: Correctional & Probation/Parole Officer Certification.
• The NC Dept. of Adult Correction must adhere to the US Dept. of Justice Final Rule on the "National Standards to Prevent, Detect, and Respond to Prison Rape." Click this link for information on hiring and promotion prohibition requirements for all positions in the NC Dept. of Adult Correction: PREA Hiring and Promotion Prohibitions (Download PDF reader) (Download PDF reader).

Due to the volume of applications received, we are unable to provide information regarding the status of your application over the phone. To check the status of your application, please log in to your account and click "Application Status." If you are selected for an interview, you will be contacted by management. If you are no longer under consideration, you will receive an email notification. For technical issues with your application, please call the GovernmentJobs.com Applicant Support Help- Line at 855-524-5627. If there are any questions about this posting other than your application status, please contact Felicia Epps at 919-436-3046 or [email protected].