IPSE Executive Assistant

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Please see Special Instructions for more details.

Pre-Employment Requirements

• You must complete and submit an electronic application for employment to be considered. Resumes will not be accepted in lieu of completing an electronic application.
• Applicants seeking Veteran’s Preference must attach a DD 214 form or those seeking National Guard Preference must attach as NG23A form. Certificate of Release or Discharge from Active Duty with your application during the process of applying to the job posting.
• Final candidates are subject to criminal background checks, and education/license verification prior to employment.
• North Carolina Central University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.

Employee Benefits available to NCCU permanent employees include the following and more:

• Accrued Vacation and Sick Leave
• Community Service Leave
• NC State – Health Benefits
• NCFlex – Vision, Dental, Flexible Spending Account, Life Insurance and more
• 11-12 Paid Holidays
• Teachers and State Employees Retirement System (TSERS)
• Optional Supplemental Plans – 401k, 403b, 457b and 457
• Employee Assistance Program (EAP)
• Campus Recreation Center Discount
• University Bookstore Discount and more.

Posting Details

Position Information

Position/Classification Title Executive Assistant Working Title IPSE Executive Assistant Competency Level Journey Position Number 102106 Salary Grade Equivalent FLSA Non-Exempt Appointment Type Time Limited - Full Time FTE 1 = 40 hours/week, 12 months If time limited, duration date Department Hiring Range $37,306- $65,000 EEO-1 Category Professionals SOC Code 43-6011 - Executive Secretaries and Executive Administrative Assistants

Position Overview

Be an Eagle - Where Purpose Takes Flight!

Are you ready to make an impact? At North Carolina Central University (NCCU), we are more than an institution—we are a community rooted in a legacy of excellence and transformation. A historically Black university located in Durham, North Carolina, also known as ‘The City of Medicine,’ NCCU has been a cornerstone of education since 1910, fostering innovation and progress.

Join our team and enjoy a comprehensive benefits package and exclusive perks designed to support your work-life balance. At NCCU, your professional growth will be nurtured, and your contributions will help shape the future for our students and the community we serve. Become part of a legacy that drives change and achievement.

An opportunity awaits you at NCCU, where your purpose can take flight.

Visit NCCU.edu .

Primary Function of Organizational Unit

The School of Education oversees the university’s educator preparation program (EPP). The EPP is multifaceted and provides many services and programming in teacher education. The overarching goal of the School of Education is to prepare students for careers in education.

Primary Purpose of Position

This Time-Limited position provides day-to-day administrative support to the IPSE Director, Program Manager, and IPSE faculty in the School of Education. The Time-Limited role includes, but is not limited to, overall office support, coordination of departmental travel and reimbursement of expenses as needed, ongoing collaboration across the academic unit, and other related duties that help to advance the department and academic unit.

Required Knowledge, Skills, And Abilities

• Interpret and apply State and university policies and procedures.
• Utilize office technology.
• Present ideas in a clear and concise manner.
• Ability to convey information effectively.
• Serve as a team player for a dynamic department.

Minimum Education/Experience

High school diploma or equivalency and three years of progressively responsible administrative/office management experience; or Associate’s degree in secretarial science, business administration, or a related discipline and one year of progressively responsible

administrative/office management experience; or Bachelor’s degree, preferably in business administration or a related discipline; orequivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.

Licenses or Certification required by Statute or Regulation

N/A

Equal Opportunity Employer

North Carolina Central University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or status as a protected veteran.

Work Hours 8am-5pm Position required to work during periods of adverse weather or other emergencies No Campus Security Authority Designated Position Yes

Key Responsibilities and Related Competencies

Required Competency Communication - Verbal/Written Duties

• Excellent written communication and proofreading skills for preparing correspondence, documents and reports, utilizing correct spelling, grammar and punctuation.
• Superior verbal and interpersonal communication skills for effectively interacting with individuals at various levels within the organization
• Demonstrates tact, a positive attitude, and courtesy and discretion in dealing with faculty, staff, students, and the public
• Respond promptly and courteously to all phone, email and in person inquiries, providing exceptional customer service
• Ensures a response to both internal/external inquiries are made within 24 hours; ensures office phone voicemail is checked regular and messaging is appropriate to the office
• Provides status updates regarding outstanding work responsibilities

Required Competency Administration Duties

• Proficiency with Microsoft Word, Outlook, Excel and the Internet, prefer experience with Canvas, Chrome River, and Banner 9
• Follows established financial guidelines, including travel and purchasing and complete travel request and reimbursement for staff/faculty using Chrome River
• Provide administrative and clerical support for faculty, adjunct faculty and guest lecturers
• Copy/print materials for faculty and administration as requested
• Entering and submitting People Admin transactions (postings, updating job descriptions, preparing job descriptions for posting)
• Complete Program procurement transactions in Eagle Purch
• Enter EPAF transactions for adjuncts, administrative stipends, and overloads
• Complete onboarding/offboarding for adjunct, faculty and staff

Required Competency Problem Solving Duties

• Exercise good judgement in sensitive, complex and/or new situations
• Set priorities, organize, coordinate duties with other administrative personnel, and work under pressure in a dynamic environment
• Self-motivated, with the ability to anticipate needs and initiate action
• Manage multiple, concurrent projects, and meet strict deadlines
• Work independently as well as function effectively in a team within a diverse group of people anticipates needs of the program and works proactively to meet them
• Engages in behaviors/actions that benefit of the department and its students
• Ensures assigned office space is kept neat, uncluttered and secure to ensure confidentiality of information, maintain order and ensure an orderly appearance
• Advises the Director and Program Manager on major developments or challenges associated with operations/processes
• Identifies needed changes in policies, procedures and systems and provides recommendations for effective solutions to the chair
• Provides meeting minutes where applicable and reasonable, as to not conflict with other duties; effectively handles departmental mail, delivery/pick-up, etc.
• Participates in academic event planning, as assigned, including but not limited to attending the events

Posting Detail Information

Posting Number SPA01439P Open Date 11/18/2025 Close Date 11/24/2025 Special Instructions to Applicants

Requirements

Pre-Employment Requirements:

• You must complete and submit an electronic application for employment to be considered. Resumes will not be accepted in lieu of completing an electronic application.
• Applicants seeking Veteran’s Preference must attach a DD 214 form or those seeking National Guard Preference must attach as NG23A form. Certificate of Release or Discharge from Active Duty with your application during the process of applying to the job posting.
• Final candidates are subject to criminal background checks, and education/license verification prior to employment.
• North Carolina Central University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.

Employee Benefits available to NCCU permanent employees include the following and more:

• Accrued Vacation and Sick Leave
• Community Service Leave
• NC State – Health Benefits
• NCFlex – Vision, Dental, Flexible Spending Account, Life Insurance and more
• 11-12 Paid Holidays
• Teachers and State Employees Retirement System (TSERS)
• Optional Supplemental Plans – 401k, 403b, 457b and 457
• Employee Assistance Program (EAP)
• Campus Recreation Center Discount
• University Bookstore Discount and more.

Applicant Documents

Required Documents

• Resume/CV
• List of References

Optional Documents

• Cover Letter
• Unofficial Transcripts (official required from selected candidate)
• DD-214 (Veterans Only)
• NGB23A or NGB22/DD256 (National Guard Only)

Supplemental Questions

Required fields are indicated with an asterisk (*).