Temporary Administrative Associate I

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Description of Work

This is a Temporary Full-Time Position. There are no leave or retirement benefits offered.

This posting is for a Temporary Administrative Associate I position at the Division 9 Division Office. The main function of this position will be to examine, organize, scan and archive documents into the online NCDOT My Road File System. Provide clerical support to the Division Executive Assistant such as filing, recording meeting minutes, taking messages, preparation of municipal agreements, and all other general work as directed by the Division Engineer. This position will also serve as backup receptionist using multi-line phone system for several administrative offices. This involves answering and transferring calls, taking messages, answering questions, looking up information to assist callers, etc. Greeting internal and external customers, providing assistance and directions as needed. Receiving, preparing, sorting, and stamping incoming and outgoing mail. Other clerical duties may be assigned as needed. POS #60028385

Knowledge, Skills and Abilities / Competencies

Applicants must submit an application that clearly reflects work experience that demonstrates the following:

• Skill in the use of a variety of office equipment such as copier, fax, scanner, etc.
• Experience with Microsoft Office using programs such as Access, Word, PowerPoint, Excel, etc.
• Customer service experience, including resolving customer issues
• Experience completing and/or maintaining records and reports
• Experience in office procedures such as data entry, filing, and records management.

Additional Expectations:

This is a temporary position meaning there are no vacation/sick leave benefits or retirement benefits. Must be able to work fulltime hours, Monday through Friday, 8:00am to 5:00pm. Must have the ability to perform repetitive type job functions. Must have the ability to sit at a computer for long periods reviewing documents. Ability to scan, save and file documents electronically and accurately. Strong organizational and deductive reasoning skills, accurate data entry, and attention to detail required. Must be able to answer a multi-line phone system. Skill in working with the public with courtesy and tact, utilizing customer service skills. Ability to deliver mail to the post office as needed. The selected applicant will be expected to safely and legally operate a motor vehicle.

Minimum Education and Experience Requirements

Some state job postings say you can qualify by an “equivalent combination of education and experience.” If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both. See oshr.nc.gov/experience-guide for detail.

High school or General Educational Development (GED) diploma; or an equivalent combination of education and experience.

Supplemental and Contact Information

Amarah Davis 336-747-7800

Applicants must meet both the minimum requirements and all posted Knowledge, Skills and Ability requirements to be considered Qualified for the position. It is important that your application includes all your relevant education and work experience and that you answer all questions associated with the application.

NCDOT will not accept “See Attached” or “See Resume” in lieu of education and work experience completed on the application. If multiple applications are submitted to an individual posting, only the most recent application received prior to the posting date will be accepted.

NOTE: For temporary, contract or other supplemental staffing appointments: There are no paid leave, retirement or other benefits associated with these appointment types.

For permanent and time-limited appointments: Eligible employees have benefits that include employee health insurance options, standard and supplemental retirement plans, NC Flex (a variety of high-quality, low-cost benefits on a pre-tax basis), and paid vacation, sick, and community service leave, to name a few. Paid parental leave is available for eligible employees. Some benefits require 30 + hours work/week for participation.