Recruiting Coordinator or HR People Operations Coordinator
Job Responsibilities:
- Schedule and coordinate all stages of the interview process, including phone screens, virtual interviews, in-person interviews, and final round panels
- Manage and maintain recruiting calendars for multiple recruiters and hiring managers
- Act as the primary point of contact for candidates regarding interview scheduling and logistics
- Respond to candidate and internal stakeholder emails in a timely, professional, and friendly manner
- Coordinate interview logistics (video links, meeting rooms, travel arrangements, meals, etc.) when needed
- Track and update candidate status and interview feedback in the Applicant Tracking System (ATS)
- Assist with generating recruiting reports and dashboards as requested
- Support offer letter preparation and background check coordination
- Help maintain a positive candidate experience throughout the recruiting process
- Perform other administrative and tactical recruiting tasks as assigned.
Skills:
- Interview scheduling
- Calendar management
- ATS tracking
- Candidate communication
- Administrative support
- Candidate Sourcing & Screening
- Interviewing & Candidate Assessment
- Applicant Tracking Systems (ATS) & Recruiting Platforms
- Relationship Building & Pipeline Management
Education/Experience:
- 1–3 years of experience in recruiting coordination, administrative support, HR, or a similar role
- Experience with Applicant Tracking Systems (ATS) is a plus (e.g., Greenhouse, Lever, Workday, Taleo)
- Proficiency in Microsoft Office (especially Outlook, Excel, and Word) or Google Workspace
- Experience in a high-volume recruiting environment
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