Accounts Payable / Receivable Specialist II

Job Description

Job Description

Accounts Payable / Receivable Specialist II
Reports to: Controller

Our Organization

We are a medical specialty certifying board serving anesthesiologists. Since 1938, we have been administering certification exams and today we take an innovative approach to certification and continuous learning. We foster practice standards that instill confidence and trust that board-certified anesthesiologists have the knowledge and skills to provide high-quality patient care. We are dedicated to elevating expertise in an evolving profession. Our mission is to advance the highest standards of the practice of anesthesiology. We work together with physician anesthesiologists to ensure they provide the best care possible for every patient, every day.

Position Description

The Accounts Payable/Accounts Receivable Associate II is responsible for performing the day-to-day accounts payable and accounts receivable functions for the accounting department. Reporting into the Controller, this role will process and verify vendor invoices, reconcile accounts, manage payments, resolve discrepancies, work directly with staff to process corporate credit card statements monthly, manage the 1099 filings, and complete additional duties as assigned.

Education

• High school diploma or GED

Skills

• Strong ability to pay attention to accuracy and detail.
• Able to work independently.
• Strong organizational skills.
• Good written and oral communication skills.
• Basic accounting skills.
• Ability to troubleshoot and problem solve.
• Good understanding of chart of accounts, department codes, project codes and budgets.
• Ability to interact effectively with professional colleagues.
• Good Microsoft Office Suite skills and strong excel skills specifically with formula writing.

Experience

• Minimum seven years of AP/AR experience.
• PN3 payables experience preferred.
• Sage Intacct experience preferred.
• SAP Concur experience preferred.
• System implementation experience a plus.

Specific Responsibilities

1. Accounts Payable

• Ability to discern which accounts, department codes, and project codes should be used for vendor invoices and check requests.
• Reconciles processed work by verifying entries and comparing system reports to balance.
• Uploads payment information to online banking systems for purpose of check printing and bank fraud protection services on a weekly basis.
• Work with staff on processing corporate credit card statement each month. Upload each month.
• Initiates stop payment requests.
• Works closely with meeting planning team and examination team for expense reimbursement.
• Proactively reaches out to vendors to have all invoices mailed to AP email address.
• Proactively seeks to convert vendors from check to ACH payment method.
• Effectively manages AP/AR weekly, monthly, quarterly, and annual to do lists.
• Ensures compliance with IRS W-9 and 1099 filings. Collect and maintain 1099 records and upload 1099 file to the IRS each calendar year.

1. Accounts Receivable

• Maintains customer information in accounts receivable master files and ensures that it is accurate and current.
• Prepares and sends invoices to customers.
• Processes payments for remote deposit.
• Posts checks and ACH payments to AR system and to the CRM database as needed.
• Contacts customers with past due invoices to arrange for payment.

1. Other

• Review procedure manuals periodically and suggest updates for supervisor approval.
• Assists with annual audits and annual tax returns as directed by the Controller.
• Assists the Controller in planning, implementing, and maintaining state-of-the-art accounting and financial systems related to AP/AR.
• Assist with annual budgeting process.
• Performs other duties as assigned.

Special Requirements

• Ability to lift up to 20 pounds maximum.
• Ability to work extended hours if necessary.
• Ability to sit for extended periods of time.
• Must be able to work onsite in Raleigh, NC at least two days/week.