Accounts Payable Coordinator
- Process and organize subcontractor invoices, including scanning and uploading documents into DocuWare.
- Review, code, and enter invoices, ensuring expenses are accurately assigned to the appropriate jobs, divisions, and accounts.
- Coordinate invoice approvals and maintain subcontractor payment records.
- Process ACH and check payments and resolve any payment-related issues.
- Track and reconcile deductions, back charges, advances, duplicate payments, and other subcontractor account activity.
- Set up and maintain subcontractor records, including W-9s, subcontract agreements, and certificates of insurance.
- Maintain organized records of payments and supporting documentation.
- Provide Spanish translation support for subcontractors and internal team members when needed (preferred, but not required).
- Support bi-weekly accounts payable payment cycles by reviewing payment summaries and invoice details for accuracy.
- Assist with processing ACH, check, and credit card payments while addressing any discrepancies.
- Maintain thorough and organized payment documentation and records.
- At least 2 years of accounts payable or related accounting experience.
- Experience with QuickBooks or similar accounting software.
- Strong organizational, analytical, and problem-solving skills.
- Ability to manage competing priorities and meet deadlines.
- Excellent communication and customer service abilities.
- Proficiency with Microsoft Excel and Microsoft Office applications.
- Ability to work independently and collaborate effectively within a team environment.
- The California Fair Chance Act
- Los Angeles City Fair Chance Ordinance
- Los Angeles County Fair Chance Ordinance for Employers
- San Francisco Fair Chance Ordinance
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