Administrative Assistant

Ask Yourself

Are you ready to put your expertise to work where it matters most? For decades, Mosaic Development Group has been a trusted developer, owner and operator of affordable housing, building communities that open doors for individuals, families and those with special needs across North Carolina. Now, we're entering an exciting new chapter as we expand into conventional multifamily development to generate flexible capital that fuels our mission of ensuring affordable housing for those who need it most.

Mosaic seeks an Administrative Assistant who is organized, detail-oriented, and motivated by our mission to expand affordable housing opportunities. An award winning, nearly 60-year-old nonprofit, Mosaic is undergoing a transformative period and breathing renewed life and purpose into the pursuit of our mission. The successful candidate will join a dynamic, enthusiastic team committed to making a lasting impact.

Why?

As an Administrative Assistant at Mosaic, you will play a vital role in strengthening our ability to serve low-income families and individuals. By managing daily operations, supporting communications, and assisting with events, grants, and board activities, you will help lay the groundwork for our continued growth. This is an opportunity to contribute your skills at a defining stage in our journey and to be part of a team that is expanding access to safe, stable, and affordable housing—transforming lives and strengthening communities along the way.

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What Will You Do as Mosaic Development Group's Administrative Assistant?

Administrative & Office Support

• Manage daily office operations, including ordering supplies, handling mail, and coordinating shipping needs.
• Maintain organized electronic and physical filing systems, ensuring important documents (invoices, contracts, closings) are accurately scanned, stored, and accessible.
• Track and prepare documents requiring review or signature.
• Assist with travel arrangements, reimbursements, and scheduling

Board & Leadership Support

• Assist with board and committee meeting logistics, including scheduling, preparing materials, and drafting minutes.
• Support communication with the board by preparing updates, letters, and reports under the Executive Director's direction.
• Gather and draft “mission moment” stories by interviewing residents for use in board communications and storytelling.

Team & Event Coordination

• Coordinate recurring team activities and mission-driven events (e.g., volunteer days, community drives, annual celebrations).
• Support planning and logistics for special events, such as grand openings and holiday gatherings.

Communications & Marketing Support

• Assist with basic website updates (news posts, photos, content).
• Coordinate photography needs for staff, clients, and properties.
• Draft and post simple but impactful social media content highlighting organizational updates, stories, and events.
• Support development of promotional materials and maintain consistency in templates and branding.

Grants & Reporting

• Assist with drafting, reviewing, and submitting grant applications.
• Support compliance and reporting requirements for existing grants.

Key Lived Experiences, Attributes and Skillsets of the Administrative Assistant

• Commitment to the mission of providing affordable housing for low-income families and individuals.
• Strong organizational skills with attention to detail and accuracy.
• Excellent written and verbal
• Demonstrated ability to provide a professional and polished representation of the organization to outside parties.
  
• Ability to work independently, prioritize effectively and perform well under pressure.
  
• Capacity to manage multiple projects and deadlines in a dynamic environment.
  
• Proficiency with Microsoft Office Suite and comfort learning new software (experience with website content management or social media a plus but not required).
  
• High school diploma or equivalent required.
• Two year's prior experience in administrative support, nonprofit, or affordable housing is preferred but not required.
  
• Valid driver's license and ability to travel within North Carolina and neighboring states to various projects sites.
  

Why Mosaic Development Group?

Mosaic believes in creating quality, affordable housing that strengthens communities and changes lives. As an Administrative Assistant, you will be a critical part of a team that creates projects that matter and leads with purpose.

Since 1966 Mosaic Development Group has developed over 4,200+ units of affordable housing across North Carolina providing a home to an estimated 26,500 families, senior citizens, and individuals with special needs. Mosaic believes high-quality housing, which is affordable to a variety of incomes, is a catalyst for vibrant healthy communities.

Ready to Make an Impact as Mosaic Development Group's Administrative Assistant?

Salary is commensurate with experience. This is a full-time, hybrid position. Mosaic Development Group's benefits package includes health insurance, vacation based on length of employment, 403(b) retirement plan with 3% matching contribution, dental insurance, life insurance, disability insurance and vision insurance.

In order to provide equal employment and advancement opportunities to all individuals, employment decisions by Mosaic will be based on merit, qualifications, and abilities. Mosaic Development Group does not discriminate in employment opportunities or practices on the basis of race, color, national origin, sex, marital status, sexual orientation, age, religion, qualified veteran status, or qualified physical or mental disability that may be accommodated. Mosaic Development Group's equal employment opportunity philosophy applies to all aspects of employment, including recruitment, training, promotion, transfer, job benefits, pay, and dismissal.