Senior Administrator- Facility Assessment (Cary)

POSITION TITLE (Oracle title)

SENIOR ADMINISTRATOR

WORKING TITLE

Senior Administrator-Facility Assessments

SCHOOL/DEPARTMENT

Maintenance and Operations/Facility Assessments

LOCATION

Rock Quarry Road Office Complex, Raleigh, NC

PAY GRADE

Senior Administrator-Band 3

FLSA STATUS

Exempt

ELIGIBILITY FOR EMPLOYMENT CONTRACT

No

WORK WEEK SCHEDULE

Monday-Friday (occasional evenings and weekends/May require emergency response availability) Position is not available for a Hybrid Telework workweek.

POSITION PURPOSE:

Represents the interests of Wake County Public School System (WCPSS) in the assessments of facilities and inventory of systems and materials to ensure compliance with the procedures and policies of the Board of Education. Coordinates with school administrators and other staff as required to assess facilities while minimizing disruption to school operations. Provides inventory of building systems and materials to Maximo team for use in maintenance of facilities, by skilled trades and regional maintenance. Uses available technology to effectively perform duties assigned.

MINIMUM QUALIFICATIONS:

KNOWLEDGE, SKILLS, AND ABILITIES (KSAs)

• Comprehensive knowledge of Microsoft Office, specifically Word, Excel, and PowerPoint; Google Apps; Maximo software;

• Knowledge of The Occupational Safety and Health Administration (OSHA) requirements;

• Critical thinking and problem solving skills; organizational skills;

• Ability to manage multiple tasks simultaneously;

• Ability to communicate clearly and concisely both in oral and written form using a variety of communication techniques and tools to ensure the appropriate flow of information, collaborative efforts, and feedback;

• Ability to be proactive and apply technical knowledge to improve deliverables, providing attention to detail to minimize errors;

• Ability to accurately read and interpret Construction Documents;

• Ability to accurately read, interpret, comprehend, and comply with WCPSS and departmental procedures;

• Ability to work well within a team environment that values an open exchange of ideas;

• Ability to interact positively and effectively with diverse group of stakeholders (e.g. WCPSS M&O and FD&C staff, design professionals, contractors, project managers, inspectors, principals, teachers, parents, other school system staff).

EDUCATION, TRAINING, AND EXPERIENCE

• Bachelor’s degree in a related field; (for example; Mechanical Engineering, Civil Engineering, Architectural Engineering, Architecture, Computer Science, Building Construction); AND

• Five years of directly related experience; OR

• An Associates degree in a related field; AND

• Ten years of directly related experience; OR

• A combination of education and relevant experience sufficient to successfully perform the essential duties of the job.

CERTIFICATION AND LICENSE REQUIREMENTS

• Must hold and maintain a valid motor vehicle operator’s license according to the State of NC requirements.

*Will need to travel to school facilities on a frequent basis.

PREFERRED QUALIFICATIONS:

• Experience with Maximo, building systems and building maintenance operations and/or construction.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

1. Participates in review of design documents for compliance with Design Guidelines.

2. Performs/manages comprehensive assessments of building envelope, HVAC, electrical, interior finishes, and systems.

3. Initiates workorders for deficiencies found during facility assessment.

4. Manages contracts of firms involved in plan production used for property accounting drawings.

5. Initiates changes to update property accounting drawings.

6. Maintains needs list for systems and building assets repair/replacement.

7. Assists in development of scope for upcoming projects.

8. Assists in development of cost estimates for upcoming projects.

9. Develops cost projections for various system replacements based on building square footage and system type.

10. Creates asset sheets for entry of asset data into Maximo.

11. Develops and maintains Facility Condition Index for each facility.

12. Performs other related duties, as assigned.

WORK ENVIRONMENT/PHYSICAL REQUIREMENTS

This job operates in a professional office environment and has a noise level of mostly low to moderate. This role routinely uses standard office equipment such as computers, scanners, and copiers. The position, at times, must be able to come into direct contact with school system staff students, design professionals, contractors, and the general public. Work is considered light physical work, requiring the exertion of up to ten pounds of force. Position requires bending, stooping, lifting, carrying, standing, walking, climbing stairs and ladders. Must be able to physically access all elements of a construction site. Visits to schools and other sites are also required with possible exposure to extreme weather conditions, dust, pollen, insects and housekeeping chemicals. The work requires frequently driving of automotive equipment.

EFFECTIVE DATE: 9/2023

DISCLAIMER: The above statements are intended to describe the general purpose and responsibilities assigned to this position. They are not intended to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and skills required by the employees assigned to this position. This description may be revised by HR and approved at any time.