Payroll/Finance Generalist

Job Description

Job Description

About Company:

In the spring of 1999, Charles Adams founded Adams Communication & Engineering Technology (ACET) to serve federal agencies throughout the Federal Government with a focus on the Intelligence Community (i.e., CIA, DNI, NGA and NSA), Department of Defense, Department of Veterans Affairs, and Defense Health Agency. ACET began with a philosophy to hire the absolute best and brightest people – to be thought of as the employer of choice among top engineers, subject matter experts, and scientists in the industry.

Our company has always sought the most challenging projects, those that test the boundaries of our technical creativity, innovation or performance under pressure. In addition, we’ve managed a consistent pattern of growth as evidenced by the opening of new facilities to better serve our clients. In 2005, ACET opened its original headquarters facility in Waldorf, MD, complete with a training center and separate recruiting office. In 2006, we opened the Reston, VA office, for our Federal Solutions Group. In September 2011, ACET opened the Aberdeen, MD area office, which serves as headquarters for our Defense and Intelligence customers. In March 2019, ACET opened an office in Lexington Park, MD, which now serves as our headquarters, in support of our Naval Aviation customers and Program Offices at NAVAIR. ACET’s most recent office was established in Havelock, NC in support of United States Navy and Marine Corps programs, providing valuable storage, warehousing, and inspection/acceptance tasks for our customers and programs.

We understand that our clients – federal agencies, businesses, communities and organizations – exist in a world of great challenges. We appreciate their need to address these issues, to find solutions, with ever-greater effectiveness and efficiency, and economic realities. We are committed to being their valued solutions partner.

About the Role:

The Payroll/Finance Generalist plays a critical role in ensuring the accurate and timely processing of payroll while supporting various financial operations within the organization. This position is responsible for managing payroll activities, maintaining compliance with federal and state regulations, and assisting with financial reporting and analysis. The role requires collaboration with multiple departments to ensure seamless financial transactions and data integrity. The Payroll/Finance Generalist contributes to the continuous improvement of payroll and finance processes, enhancing efficiency and accuracy. Ultimately, this position supports the organization's financial health by ensuring employees are compensated correctly and financial records are maintained with precision.

Location – hybrid role in Havelock, NC or Palm Beach Gardens, FL.

Minimum Qualifications:

• Bachelor’s degree in Accounting, Finance, Business Administration, or a related field.
• At least 2 years of experience in payroll processing and general finance functions.
• Strong knowledge of payroll laws, tax regulations, and compliance requirements in the United States.
• Proficiency with payroll software and Microsoft Excel.
• Excellent attention to detail and organizational skills.
• Must have Deltek/CostPoint experience.

Preferred Qualifications:

• Experience with HRIS systems such as ADP.
• Familiarity with financial reporting standards and internal audit processes.
• Experience working in a multi-state payroll environment.
• Strong analytical and problem-solving skills.

Responsibilities:

• Process and administer payroll for all employees accurately and on schedule, ensuring compliance with applicable laws and company policies.
• Maintain payroll records, including timesheets, deductions, benefits, and tax filings, ensuring data accuracy and confidentiality.
• Assist with month-end and year-end financial closing activities, including reconciliations and journal entries related to payroll and general finance.
• Support accounts payable and accounts receivable functions as needed, including invoice processing and vendor communications.
• Collaborate with HR and finance teams to resolve payroll discrepancies, update employee information, and implement process improvements.
• Prepare and submit required payroll tax reports and filings to federal, state, and local agencies.
• Generate financial reports and assist in budget preparation and forecasting activities.
• Ensure compliance with internal controls and audit requirements related to payroll and financial transactions.

Skills:

The Payroll/Finance Generalist utilizes their payroll expertise daily to ensure employees are paid accurately and on time, applying knowledge of tax laws and compliance to avoid errors and penalties. Financial skills are employed to assist with reconciliations, journal entries, and reporting, supporting the broader finance team in maintaining accurate financial records. Proficiency in payroll and ERP software enables efficient processing and data management, while advanced Excel skills facilitate data analysis and report generation. Communication skills are essential for collaborating with HR, finance, and external vendors to resolve discrepancies and improve processes. Attention to detail and organizational abilities ensure that all payroll and financial activities are conducted with precision and confidentiality.

**All candidates must be a U.S. Citizen to apply**

The above job description is not intended to be an all-inclusive list of duties and standards of the position.

ACET is an Equal Opportunity / Affirmative Action Employer and VEVRAA Federal Contractor. We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to gender, race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.