Safety Administrator

Job Description

Job Description

Safety Administrator (Administrative Support Role)

Allen Industries has been operating for over 95 years and is one of the nation’s largest signs and architectural elements manufacturers, with the capacity, equipment and expertise to design, build and maintain every type of signage and re-imaging program.

About the Role

We are seeking a detail‑oriented Safety Administrator to provide administrative and clerical support to our company‑wide safety, training, and regulatory compliance programs. This position focuses on tracking, documenting, coordinating, and maintaining records related to safety and compliance requirements to support audit readiness and regulatory reporting. This role does not have supervisory or managerial responsibility and works under the direction of operations leadership.

What You’ll Do

• Track and update required OSHA, EPA, DOT, UL, and internal safety training
• Maintain accurate training records, certifications, and compliance documentation
• Assist with maintaining OSHA logs, audit documentation, incident reports, and workers’ compensation files
• Schedule and coordinate internal and external safety training resources
• Support and maintain DOT documentation, hazardous waste records, and environmental reporting
• Communicate training deadlines and follow up to ensure completion
• Schedule and maintain recordkeeping for emergency preparedness programs, CPR/AED training, and equipment inspections
• Enter data into spreadsheets, databases, and internal systems
• Provide general administrative support to the safety and compliance team

What We’re Looking For

• Strong organization, time management, and attention to detail
• Ability to manage multiple deadlines in a fast‑paced environment
• Proficiency with Microsoft Office (Excel, Word, Outlook)
• Clear written and verbal communication skills

Work Environment

• Combination of office and manufacturing settings
• Occasional exposure to moving equipment, noise, fumes, and industrial conditions
• PPE such as hearing protection and safety eyewear may be required when in production areas

Schedule & Travel

• Full-time, 40 hours per week
• Occasional overtime, evenings, or weekends may be required
• Limited travel may be required (10–20%, but varies by need)

Why Join Us?

• Support important safety and compliance initiatives
• Work in a structured, administrative role with clear responsibilities
• Be part of a company committed to safety, quality, and continuous improvement

Benefits:

Allen Industries offers all full-time employees competitive pay, as well as an excellent benefit package including: medical, dental, vision, paid time off, paid holidays, supplemental STD, LTD and Life insurance and a 401 (k) with company match.

General Disclaimer: The duties listed above are intended only as illustrations of the various types of work that may be performed. Other duties may be assigned by the Company as needed. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The job description does not constitute an employment agreement between the employer and the employee and is subject to change as the employer's needs and job requirements change.

Allen Industries is an Equal Employment Opportunity, Affirmative Action Employer. We consider applicants for all positions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, marital status, disability or veteran status.