Assistant Finance Director
Pay Grade: 36
Salary Range: $88,224-$136,747
Hiring Range: $88,224-$95,000
Position Type: Full-time
Department: Administration
FLSA Status: Exempt General Statement of Duties
The Assistant Finance Director will assist the Finance Director in managing the personnel and General Ledger operations of the Finance Department. Distinguishing Features of the Class
An employee in this class serves as the assistant to the Town Finance Director by assisting the department in managing and overseeing the full range of municipal financial operations, including accounting, budgeting, payroll, purchasing and financial reporting. This position will is responsible for supervising finance staff, coordinating day-to-day departmental activities, and ensuring compliance with local, state, and federal financial regulations. The Assistant Finance Director contributes to the preparation of the town’s annual budget, assists with the annual audit, and helps develop and implement financial policies and internal controls to promote fiscal accountability and transparency. Essential Duties and Responsibilities:
- Assists the Finance Director with developing and implementing policies and internal control procedures related to Town financial record keeping.
- Monitors, reviews and reconciles the general ledger accounts for accuracy.
- Reviews and approves accounts payable registers.
- Maintain the fixed asset system, to include proper identification of assets, corresponding depreciation schedule, title files, and fixed asset tags.
- Oversee recording and depositing of funds owed to and collected by the Town.
- Assists the Finance Director with the preparation of the Town’s financial reports.
- Assists the Finance Director with the Town’s annual audit process with the outside auditors.
- Responds to inquiries pertaining to the Town’s financial records.
- Communicates with other departments to report and resolve financial problems.
- Assists departments with RFP/RFQ creation and process, including procurement.
- Consults with department managers to develop system solutions consistent with organizational objectives.
- Responsible for monitoring the progress and payment schedules for all capital projects.
- Train, supervise, and evaluate subordinates.
- Assume the duties of Finance Director during absences.
- Performs other duties as assigned.
- Knowledge of the general laws and administrative policies governing municipal finance and budgetary practices and procedures.
- Knowledge of modern office practices and of standard office and accounting equipment.
- Knowledge of the laws, ordinances and regulations governing financial operations of the Town.
- Ability to formulate and install standard accounting methods, controls, procedures, forms and records.
- Ability to prepare informative financial reports.
- Ability to plan, organize, and direct the work of subordinates.
- Ability to lead, coach, and mentor staff.
- Ability to evaluate work performed by subordinates.
- Ability to communicate complex financial issues orally and in writing.
- Effective time management, leadership, organizational operations.
- Reading and interpreting ordinances, contracts, and legislation
- Communicating effectively, verbally and in writing.
- Ability to speaking to the public and give effective presentations.
- Establishing and maintaining effective working relationships .
- Operating a computer and related software.
- Bachelor’s degree in finance, Accounting, Business or Public Administration, or closely related field required, and
- Four (4) + years’ experience directly related to municipal government or similar public sector, and
- Certified Local Government Finance Officer highly desirable.
- Must be able to physically perform the basic life operational functions of climbing, kneeling, crouching, reaching, walking, fingering, talking, hearing, and repetitive motions.
- Vision abilities required by this job include close vision and the ability to adjust focus.
- Must be able to perform light sedentary work, exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently and constantly to lift objects.
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