Accounts Payable Administrator

Position Summary

The Accounts Payable (AP) Administrator – Equipment is responsible for the accurate and timely processing of equipment-related invoices across assigned branches. This role supports the Accounting department by ensuring invoices, credits, and vendor statements are properly reviewed, reconciled, and resolved. Key responsibilities include verifying invoice accuracy, maintaining equipment and invoice logs, and assisting with discrepancy resolution. The AP Administrator plays an important role in supporting strong vendor relationships and effective communication with internal branch teams. Additional administrative duties may be assigned as needed to support Accounting operations.

Essential Duties And Responsibilities

Work Schedule and Location

• Full-time position, 40 hours per week, Monday through Friday
• Overtime may be required periodically based on workload and processing deadlines
• 100% in person -work performed in the home office

Daily Functions

• Review and process equipment-related invoices for assigned branches, ensuring accuracy of pricing and charges prior to payment
• Identify, research, and resolve invoice discrepancies and pricing issues in a timely manner
• Follow up on outstanding credits and coordinate resolution with vendors and internal teams
• Review and reconcile vendor statements to ensure invoices and credits are properly reflected
• Maintain accurate and up-to-date equipment and invoice tracking logs
• Verify consistency between internal equipment logs and external vendor portals
• Distribute weekly equipment logs to branches to ensure visibility and accuracy of rental and purchase activity
• Serve as a backup resource for equipment-related purchasing support when needed
• Build and maintain effective working relationships with vendors, branch personnel, and Accounting staff to support efficient communication and issue resolution
• All other duties as assigned

Skills And Qualifications

• College degree preferred
• Prior experience with accounts payable or invoice processing strongly preferred
• Strong computer skills, including proficiency in Excel, Word, and data entry
• High level of accuracy and attention to detail
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment
• Strong verbal and written communication skills
• High energy with the ability to stay focused on detailed tasks

Work Environment / Working Conditions

The employee will work in a busy, informal, yet professional office environment. Noise levels are generally moderate but may increase during interactions with vendors and company personnel. This job description is not intended to cover all duties and responsibilities of the position. Employees may be required to perform additional duties as assigned by supervisors or management. Performance evaluations will be based, in part, on the responsibilities listed in this description.

Physical Demands

• Prolonged periods of seated work at a computer are required

Benefits

• Paid Time Off (PTO)
• Retirement Plans
• 401K Savings Plan
• Employee Stock Ownership Plan (ESOP)
• Health Plan
• Dental Plan
• Vision Plan
• Flexible Expending Account for healthcare
• Long and Short Term Disability
• Life Insurance
• Advancement and growth opportunities
• Performance bonuses (Incentive program)

Employment with Precision Walls is contingent upon successful completion of a pre-employment background check and drug screening. Each situation is reviewed individually in accordance with company policy.

Why PWI?

At Precision Walls, Inc. our Company has a track record of hiring, developing, and promoting quality performers of excellent character. We offer our employees competitive wages, a fun TEAM working environment, career growth and advancement opportunities . Our Company invests in each employee to provide them with the resources to succeed, make a difference, and transform their careers. We do more than help build buildings, we help our employees build their own successful futures!

100% Employee Owned

As an employee-owned company, we are passionate and dedicated to working like owners and as a team to enhance the success of the company. We are proud to be able to share in the benefits of our success through our ESOP program.

Precision Walls is an Equal Employment Opportunity Employer. We welcome all qualified applicants to apply - regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.

Military Friendly Employer

We value the knowledge, skills and abilities you acquired in the military. Whether you are an active serve member transitioning or a military spouse, we want you to consider a rewarding career.