Development Coordinator - Land PMO

The Development Coordinator – Land PMO is a cross-functional position responsible for end-to-end support of land development projects across assigned markets. The role encompasses project scheduling, budgeting, administrative operations, and coordination between internal and external stakeholders to ensure delivery of residential lots that meet True Homes’ timeliness, quality, and cost standards.

Development Coordinators support the entire project lifecycle for 1–2 markets and serve as the key support resource for Project Managers and Land Teams. This includes creating and maintaining project budgets and schedules, coordinating utility and municipal submissions, managing documentation, and tracking performance metrics.

Responsibilities:

1. Project Scheduling & Tracking

• Develop and maintain project schedules using Critical Path Method and Push-Pull Planning techniques.
• Estimate task durations based on historical data, stakeholder input, and construction documents.
• Update schedules regularly based on actual work performed and provide weekly progress reports.
• Facilitate push-pull planning sessions with Land Teams and stakeholders to align task dependencies and optimize flow.
• Maintain and ensure integrity of data in the Land Project Management System and other planning tools.
• Identify and address schedule non-conformities, and work with Project Managers to resolve issues.

2. Budgeting & Estimating

• Perform quantity take-offs and develop Level I-V budgets using various estimating methods.
• Draft and issue RFPs, evaluate Trade Partner bids, and create bid tabulations and cost analyses.
• Draft and manage contractor agreements and schedules of values.
• Maintain historical cost and production rate databases.
• Monitor job cost reports, analyze cost overruns/underruns, and support cost-to-complete updates.

3. Administrative & Operational Support

• Coordinate lot releases to sales and maintain lot/community-specific records in the True Homes database.
• Assists market Land team in obtaining signatures for plats and communicate to Stakeholder after recording.
• Manage communication with utility providers and municipalities for services, addresses, bonds, and permits.
• Orders and tracks installation and approval of USPS Cluster Box Units (BU)
• Route documents for review, signatures, and municipal approvals.
• Track trade partner scopes, contact details, and participation.
• Support stakeholder communications and Trade Partner meetings.

4. Documentation & Reporting

• Maintain electronic and physical project files.
• Support data integrity for internal summary reports (e.g., Corporate Gathering, Land Committee, Rollout Reports).
• Track and report data for PMO/Market bonuses and contract sign-up metrics.
• Record and communicate changes in schedules and budgets to relevant stakeholders.
• Assist with permit tracking and documentation

Qualifications:

• Bachelor’s degree in Engineering, Construction Management, or related technical field preferred.
• Minimum of 2-3 years’ experience in project coordination or administration support within a corporate or field-based land development or homebuilding setting preferred.
• Familiarity with civil site plans, construction drawings, and utility documents is ideal.
• Skilled in Microsoft Office, Microsoft Project, and project scheduling tools.
• Valid driver's license with reliable transportation for occasional regional travel.
• Proficient in contract administration and construction-related financial systems preferred.

General Requirements:

• Excellent attention to detail
• Analytical Thinker
• Excellent professional written and verbal communication skills
• A self-starter with a strong strength of initiative
• Highly collaborative and service-focused
• Comply with all company policies and procedures
• Demonstrate the qualities and character traits as defined in the True Difference

Physical Requirements:

• Must be able to remain in a stationary position at least 50% of the time
• Associate needs to occasionally move about the office to access plans and office equipment, etc.
• Regularly operates a computer and other office equipment

• Ability to traverse homes, residential communities, and ungraded lots
• Ability to lift up to 25 pounds without assistance

Working Conditions:

While performing the duties of this position, the associate will regularly work in a professional office environment. This position regularly uses standard office equipment. The associate is also regularly exposed to outside weather conditions, which may include wet and/or humid conditions, and extreme cold or extreme heat. The associate is frequently driving between job sites and to the community or corporate office.