Coordinator, Facilities

Position Overview

Position Summary :

This position interacts with all facilities personnel and provides a value added service to the Facilities and Maintenance Department. Supports the department through purchasing parts, organizing and filing paperwork, maintaining phone lists, managing information in CMMS, Ariba, SAP and various financial recap summaries and performing other roles as defined.

Essential Duties & Responsibilities

As a Coordinator, Facilities and Maintenance responsibilities and typical activities will include, but are not limited to the following :

· Effectively oversee the inventory module of the order system (vendor parts & services), expedite, track, and close out purchase orders

· Conduct spare parts inventory accuracy on a quarterly basis campus wide

· Independently seek out parts from vendors, obtain pricing and place orders. Able to independently research invoice payment status using Ariba/SAP

· Issue, reconcile and report status monthly for all BPOs (Blanket Purchase Orders) for Facilities and Maintenance

· Organize and file paperwork as necessary

· Maintain emergency phone lists

· Provide accurate financial summaries as requested

· Assist in analyzing of data by developing reports and graphs

· Assist with other duties as requested.

Experience, Skills & Knowledge

Knowledge and/or Key Competencies preferred:

• Ability to communicate effectively with individuals and groups with varied educational, technical, and operational backgrounds
• Effective verbal and written communication skills
• Understand needs from requests and provide expected deliverables
• Provide regular and complete status updates, deliver results on time and on budget
• Detail oriented: ensures information and reports delivered are both accurate and timely
• Demonstrated attention to detail and organization skills
• Accept ownership for decisions made
• Self-motivated to seek out work when not busy
• Able to carry out directed work with little supervision
• Ability to surface issues and follow through to resolution
• Strong time management skills
• Proficient with multiple software systems, capable of importing into Excel; can link fields from different tables; can calculate new fields in support of analytic needs; can provide concise, organized, and meaningful reports and tools
• Strong sense of urgency
• Ability to recognize process irregularities and report to your manager

Education and experience preferred :

• ·
• Previous PC experience in Microsoft Office
• Knowledge of facility operations

Description of Work Conditions :

• This position requires the individual to be ready to start work on-time daily
• Inside warehouse environment, normal office environment
• May on a continuous basis walk, bend, push, pull and lift up to thirty pounds (30lbs) while practicing proper safety procedures
• Noise level in the work environment is usually moderate

Travel Required : Less than 40% (local, between buildings)

Ralph Lauren will consider for employment qualified applicants with arrest or conviction records in a manner consistent with the requirements of the law, including any applicable fair chance laws.