Mailroom Clerk

Job Purpose

Transmits communications by distributing and dispatching mail. Assists in buying, receiving, and distribution of corporate supplies. Maintains inventory by preparing purchase orders and bid requests; adding received goods to inventory; maintaining information systems and historical references.

Essential Functions and Responsibilities

• Maintains master file of stock items by assigning numbers to new stock items; updating specification files; recording reorder point information.
• Provides information by opening and distribution mail; answering questions and requests; making copies; updating and generating reports.
• Completes purchase requests by verifying inventory and specifications of purchase requests; preparing stock and equipment requisitions; inputting purchase orders and bid and service requests; expediting deliveries.
• Maintains service contracts for office equipment by accepting requests; contacting vendors; recording contract billing.
• Verifies warehouse inventory by inputting and adding supplies received to current inventory levels.
• Maintains historical reference of supplies, equipment, and services purchased, prices, delivery and shipping costs, and product or service acceptability.
• Distributes mail by retrieving or receiving items from post office and delivery services; opening and sorting by addressee, destination, and type; delivering items.
• Prepares volume mailings by operating stuffing and posting equipment.
• Supports cost-control measures by presorting and batching outgoing items for incentives and discounts.
• Provides mail and parcel delivery information by answering questions and requests.
• Maintains mail operations by following policies and procedures; reporting needed changes.
• Maintains safe and clean working environment by complying with procedures, rules, and regulations.
• Contributes to team effort by accomplishing related results as needed.
• Driving company vehicles as directed.
• Other duties assigned
• Arrive punctually and consistently for work for normally scheduled hours. Occasional Saturday work.
• Onsite position.

Required Education and Experience

High School Diploma or Equivalent with one or more years relevant experience.

Working Conditions

This job operates in a professional office environment as well as some travel outside the office space. This role routinely uses standard office equipment such as laptop computers, photocopiers, mail machines and smartphones.

Physical Requirements

While performing the duties of this job, the employee is regularly required to talk or hear. Specific vision abilities required by this job include close vision and ability to adjust focus. This would require the ability to lift files, open filing cabinets and bend or stand on a stool as necessary.