Marketing Coordinator (A/E/C Industry) - HYBRID

Job Description

Job Description

NOVA Engineering and Environmental is seeking a Marketing Coordinator with a focus on graphic design and social media to support our offices across the Southeast. This is an excellent opportunity for a candidate with a few years of experience or a recent graduate looking to grow within A/E/C marketing. The role blends traditional proposal and marketing support with hands-on graphic design, brand support, and social media execution. The position reports to the Marketing Supervisor and works closely with marketing, business development, and technical teams.

Essential Functions:

The successful candidate will work closely with the various Business Development Associates, Operational Managers and senior staff throughout the company. Primary job responsibilities will include the following:

• Marketing & Proposal Support
  • Coordinate and manage the end to end proposal development process, from go/no go through final submission
  • Assist with the coordination, development, editing, and production of SOQs, presentations, SF330’s and more using Adobe InDesign and Microsoft Office365
  • Support proposal strategy sessions and assist with presentation development and production
  • Write, edit, and format proposal content, resumes, project descriptions, and boilerplate content using Deltek CRM, Microsoft Office, and Adobe tools
  • Maintain proposal content libraries, resumes, project sheets, and boilerplate materials
  • Support proposal close out activities, debriefs, and process improvements
  • Assist with market research to help offices identify trends, clients, and competitors
  • Support regional marketing and business development meetings as needed
• Graphic Design & Brand Support
  • Produce and update marketing graphics for proposals, presentations, and collateral in accordance with NOVA brand standards
  • Assist with maintaining and growing NOVA’s internal graphics and template library
  • Support the development of regional marketing collateral including brochures, flyers, conference displays, and digital assets
  • Ensure consistency with corporate branding across all marketing materials
• Social Media & Digital Marketing
  • Assist with NOVA’s social media program to support brand awareness, recruiting, and community engagement
  • Create and schedule social media content, including graphics and short-form copy, in coordination with the marketing team
  • Help track engagement metrics and support reporting on social media performance
• Systems & Administration
  • Support the Client, Project, and Employee Database (Deltek Vision/Vantagepoint)
  • Assist with tracking business opportunities and leads in the CRM
  • Help coordinate the renewal of annual contracts and pre-qualification certifications

Minimum Qualifications, Experience and Education:

• Minimum 2 years of marketing experience or equivalent (A/E/C industry preferred)
• Proficient in Microsoft (Word, Excel, PowerPoint and Power BI) and Adobe (InDesign, Photoshop and Acrobat), as well as experience in database management
• Excellent oral and written communication skills
• High attention to detail and strong quality control skills
• Ability to manage multiple deadlines in a fast paced, deadline driven environment
• Familiarity with Deltek Vantagepoint Applications, including Deltek Vantagepoint’s CRM Software a plus
• Motivated self-starter with ability to problem solve
• Ability to work under pressure with multiple tasks and deadlines
• Ability to travel between offices on occasion

NOVA is an Equal Opportunity Employer. All qualified candidates are encouraged to apply. NOVA does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, disability, national origin, ancestry, marital status, veteran status or any other characteristic protected by law.

About Nova:

Established in 1996, NOVA was originally founded to provide Environmental Consulting, Geotechnical Engineering, and Construction Materials Testing and Inspection services to the design and construction community, largely in the southeastern United States. Since our founding, NOVA has added additional service lines such as Facilities and Building Envelope, Forensics, Municipal and more. We are dedicated to providing a wide variety of projects and services with an emphasis on collaboration and safety. We offer a stimulating and inspiring work environment where our employees are recognized for their efforts and achievements and are mentored for professional growth.

Currently, NOVA employs 650+ personnel in 18 offices serving clients throughout the southeastern United States and beyond. Our firm has professional and administrative support staff that includes registered professional engineers, registered professional geologists, environmental scientists, registered roof observers, LEED accredited professionals, soil/foundation engineers, laboratory specialists, materials technicians, ICC-certified inspectors, NICET-certified technicians, and AWS-certified welding inspectors. NOVA’s facilities include AASHTO-accredited laboratories in soils, concrete, aggregate and hot-mix asphalt testing/inspection. We also have CCRL-inspected laboratories for concrete sampling, curing, and testing. NOVA will continue to expand its reach and reputation as a leader in the testing, inspection, and consulting fields with a strong legacy of quality and integrity by promoting our best internal resources and recruiting a diverse culture of valued and exceptional talent.