Development Administrative Associate

: Posting Information Department University Development Office-250100 Career Area Administrative/Clerical Support Is this an internal only recruitment? No Posting Open Date 01/16/2024 Application Deadline 01/22/2024 Position Type Permanent Staff (SHRA) Position Title Admin Support Associate - Advanced Salary Grade Equivalent GN06 Working Title Development Administrative Associate Position Number 20061765 Vacancy ID P018561 Full-time/Part-time Permanent/Time-Limited Full-Time Permanent If time-limited, estimated duration of appointment Hours per week 40 Work Schedule Monday-Friday, 8:00am - 5:00pm Occasional evenings and weekends Work Location Chapel Hill, NC Position Location North Carolina, US Hiring Range $36,850 - $41,000 Pay Band Information To learn more about the pay band for this branch and role, please see the Career Banding rates spreadsheet . Position Summary Information Be a Tar Heel! A global higher education leader in innovative teaching, research and public service, the University of North Carolina at Chapel Hill consistently ranks as one of the nation's top public universities . Known for its beautiful campus, world-class medical care, commitment to the arts and top athletic programs, Carolina is an ideal place to teach, work and learn. One of the best college towns and best places to live in the United States, Chapel Hill has diverse social, cultural, recreation and professional opportunities that span the campus and community. University employees can choose from a wide range of professional training opportunities for career growth, skill development and lifelong learning and enjoy exclusive perks for numerous retail, restaurant and performing arts discounts, savings on local child care centers and special rates on select campus events. UNC-Chapel Hill offers full-time employees a comprehensive benefits package , paid leave, and a variety of health, life and retirement plans and additional programs that support a healthy work/life balance. Primary Purpose of Organizational Unit University Development's purpose is to support the mission of the university by raising private resources to enhance financial support for students, faculty, programs, and facilities. University Development provides leadership and centralized services to all development offices throughout the University, serving as a focal point for annual giving, application development and IT support; campaign management; constituent programs; corporate and foundation relations; donor relations; gift planning; gift services; industry relations; marketing/communications; parents giving; principal gifts; prospect management, research and analytics; regional programs; scholarships and student aid; talent management; university events; and volunteer engagement. Carolina Development is proud of its donor-centered philosophy, pursuing activities that always respect the interests and intentions of the donor as well as the University. The organization's collaborative nature is a critical component to fulfilling our mission of raising private funds to benefit the university. Location, Location, Location

• Want to live in Chapel Hill? If so, we have tons of perks to offer you. Discounts and access to many UNC-CH athletics, Performing Arts, Gym memberships and many more on campus and local community opportunities along with a perks program that provides employees with over 800 local deals.
• Want to live outside of Chapel Hill but still in the area? You have a choice of smaller communities, cities, or even suburbs in areas like Raleigh and Durham. Both living experiences offer a multitude of advantages designed to fit your needs and still enjoy the perks offered by UNC-CH.

Tuition & Fee Waiver Program: Check out our Tuition & Fee Waivers Programs - Benefits: Explore the benefits of working at UNC-CH - We welcome applicants from all backgrounds and transferable skills! Position Summary The Development Administrative Associate is a member of the University Development Office (UDO) Business and Operations team. This team supports a wide variety of functions and provides services to a highly successful and active University wide development operation. This position is customer facing and serves as the first friendly interaction visitors and campus partners experience when coming to our office. This position greets visitors and employees, provides front desk reception, assists with facilities management, and provides a variety of financial support functions to the University Development Office. This position requires a highly professional, enthusiastic, and team-oriented individual. Front desk reception responsibilities include: greeting visitors, answering main phone line, ordering supplies, overseeing service permit/visitor parking requests, receiving and routing mail and packages to the appropriate department/individual, assisting with employee onboarding and offboarding procedures, assisting UDO employees with scheduling hoteling space, and assisting with special projects as requested. Facilities management responsibilities include: assisting with building maintenance by submitting work order requests, recycling, scheduling meeting room spaces and assisting in setting up meeting room configuration, other building related needs; maintaining supplies in kitchens, printer rooms, and conference rooms; and managing all surplus requests from initial entry into system through pickup, assisting in basic IT-related tasks, assist in maintaining and updating operating policies and procedures. Financial administrative responsibilities include: providing purchasing support to multiple offices within the department as well as processing, and reconciling pcard transactions. Assisting UDO Finance Team with various financial transactions including Concur expense reconciliation, chargeback reports, and purchasing transaction reconciliation. Minimum Education and Experience Requirements High school diploma or equivalency; or demonstrated possession of the competencies necessary to perform the work. Required Qualifications, Competencies, and Experience Excellent verbal and written communication skills; strong interpersonal skills and the ability to work in a diverse environment. Understanding and awareness of program services, policies, office protocols, professional practices and applicable laws/regulations. Professionalism, attention to detail, the ability to maintain confidentiality, strong organizational skills, and time management skills. Ability to prioritize work amidst multiple demands and meet deadlines. Flexible and collaborative, yet able to work effectively with a high degree of independence. Experience using Microsoft software, such as Word, Excel, and Outlook. A valid drivers license. Preferred Qualifications, Competencies, and Experience Experience in higher education and administrative environment preferred. Client service experience with multiple phone lines. Required Licenses/Certifications Special Physical/Mental Requirements Ability to lift or move items upwards of 25 pounds with or without reasonable accommodation. Campus Security Authority Responsibilities Not Applicable. Position/Schedule Requirements Evening work occasionally, Valid NC Driver's License, Weekend work occasionally