Billing Specialist

Job Description

Job Description

Scope of Position

We seek a highly detail-oriented and experienced Billing Specialist to join our finance team. This is an in-office position located in Cornelius, NC that offers the opportunity to work in Accounts Receivable (AR)and Accounts Payable (AP) . The ideal candidate should hold a college degree in Accounting and possess a strong understanding of accounting processes. The Billing Specialist will assist the Finance Director in maintaining accurate financial records, processing invoices and payments, and managing transactions efficiently to support the company's financial stability.

Responsibilities

Accounts Receivable (A/R):

• Generate and issue accurate invoices based on completed projects, contracts, or service tickets.
• Ensure that all billing details are complete and precise, including project-specific costs, labor hours, materials, and any other billable expenses.
• Review project information to ensure all billable items are captured and correctly invoiced.
• Send out invoices promptly and ensure clients receive them in a timely manner.
• Monitor outstanding receivables, follow up with clients, and ensure the collection of payments within established timelines.
• Update and maintain customer records, ensuring that contact information and billing preferences are accurate and up to date.

Accounts Payable (A/P):

• Process and verify vendor invoices related to specific projects, tickets, or services.
• Match vendor costs to corresponding projects, tickets, or services, ensuring that all charges are appropriately recorded.
• Review and verify the accuracy of cost allocations, ensuring expenses are correctly attributed to the respective project or service.
• Ensure timely approval and payment of vendor invoices, maintaining strong relationships with vendors.
• Assist with resolving any discrepancies or issues with vendors regarding invoices and payments.

Qualifications

• Education: Degree in Accounting, Finance, or related field.
• Experience: 4+ years of experience in Accounts Receivable (A/R) , Accounts Payable (A/P) , or general accounting.
• Technical Skills: Proficiency in QuickBooks or similar accounting software and Microsoft Office Suite (particularly Excel).
• Knowledge: Strong understanding of accounting principles, billing processes, and financial record-keeping.
• Skills:
• Exceptional attention to detail and organizational skills.
• Excellent communication skills, both written and verbal.
• Ability to handle confidential information with discretion and professionalism.
• Strong problem-solving skills with the ability to work independently and collaboratively.

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