Associate Director, Proposals (Department Head)

Job Description

Job Description

Description:

BASIC SUMMARY:

The Associate Director of Proposals is responsible for the overall activities that involve managing and overseeing the development of proposal activities for the company. Oversee the efficient, accurate, and timely execution of all proposal projects within the division.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Direct activities of assigned group(s) to ensure effective performance of function.
• Assist with the develop of corporate proposal strategies and initiatives.
• Ensure overall quality and precise data for all financial components of proposals and contracts.
• Ensure timely and complete tracking of all proposal related activities in Sales Force or other tracking systems.
• Work with management to ensure proposal objectives align with corporate initiatives and values.
• Work with corporate management to ensure review of bill rates on an annual basis.
• Recommend and implement techniques to improve productivity and increase efficiencies in proposal development.
• Manage proposals staff and assist with the proposal development process as needed.
• Serve as a model to departmental subordinates and provide coaching, leadership and motivation to departmental personnel.
• Recommend short-range operating objectives, departmental organizational structure, promotions and staffing requirements.
• Monitor performance of direct reports and provide daily supervision and review work of assigned departmental employees to ensure accuracy and adherence to pertinent departmental policies, practices, and procedures.
• Prepare and deliver performance and salary reviews; review and approve performance and salary appraisals initiated by direct reports.
• Interview and select qualified exempt and non-exempt personnel.
• Partner with Human Resources and departmental management to assist in the handling of disciplinary issues.
• Attend bid defense meetings as required.
• Maintain collaboration with other departmental heads to ensure department activities are successfully completed and running efficiently.
• Develop and maintain budget, proposal, and contract templates.
• Negotiate the financial and contractual aspects of proposals and contracts with clients.
• Develop and maintain proposal, contract, and budget templates.
• Liaise with corporate legal counsel for legal document review and approval.
• Establish and maintain effective business relationships with clients, vendors, and co-workers.
• Perform all other related duties as assigned.

QUALIFICATIONS:

• Education: Bachelor’s degree (B.A./B.S.) or equivalent in relevant discipline.
• Experience: 5+ years in Proposals/Contracts experience, preferably in clinical services company and 1-2 years of managerial experience.
• An equivalent combination of education and experience may be accepted as a satisfactory substitute for the specific education and experience listed above.
• Certification/Licensure: None.
• Other:
• Proficiency with MS Office applications including Word, Power Point and Excel
• Ability to read and understand RFPs, Proposals and Contracts
• Experience with web-based Customer Relationship Management (CRM) applications
• Ability to know and understand strategic proposal concepts and initiatives
• Strong negotiation skills
• Excellent interpersonal skills
• Ability to manage and/or work effectively in a team environment
• Understanding of pharmaceutical/device regulatory approval process
• Ability to conduct meetings in a professional manner
• Strong written and oral communication skills
• Understanding of the Life Sciences and CRO industry
• Ability to multi-task and meet changing deadlines and demands
• Ability to read, write, speak, and understand English required.

PHYSICAL DEMANDS:

• While performing the duties of this job, the employee is regularly required to understand both written and verbal communication, type/work at a computer and sit for up to 90% of the workday.
• Specific vision abilities required by this job include close vision and the ability to adjust focus.

WORK ENVIRONMENT:

• General office working conditions, the noise level in the work environment is usually quiet.

COMMENTS:

• This position may require domestic/international travel.
• Must have a valid driver’s license with no limitations on driving availability.