IT Administrative Assistant

Job Description

Job Description

We are looking for a highly organized and detail-oriented Administrative Assistant to support our IT Department’s leadership team. Reporting directly to the Chief Information Officer (CIO), the Administrative Assistant will play a crucial role in ensuring the smooth operation of the department by providing high-level administrative support, managing IT procurement activities, and facilitating communication across the organization.

The ideal candidate is a proactive problem-solver with exceptional communication skills, capable of juggling multiple priorities and maintaining a high level of confidentiality. This role is suited for someone who thrives in a fast-paced, technology-driven environment and is passionate about supporting the success of the IT function within the company.

Essential Duties and Responsibilities:

Roles and Responsibilities :

• Administrative Support : Provide comprehensive administrative support to the IT leadership team, including managing calendars, scheduling meetings, preparing documents and reports, and handling correspondence.
• Procurement Support : Assist with IT procurement processes, including vendor management, purchase order processing, and inventory tracking, ensuring all purchases align with departmental budgets and requirements.
• Meeting Coordination : Plan, coordinate, and facilitate meetings for the IT department, ensuring agendas are prepared, minutes are recorded, and follow-up actions are tracked.
• Communication Liaison : Serve as a central point of contact between the IT department and other departments, facilitating effective communication and ensuring timely responses to inquiries and requests.
• Project Management : Assist with the coordination and management of IT projects, tracking milestones, managing documentation, and ensuring deadlines are met.
• Documentation and Reporting : Prepare, edit, and distribute reports, presentations, and other documentation as needed, ensuring accuracy and adherence to company standards.
• Office Management : Oversee the day-to-day operations of the IT department’s office, ensuring a well-organized and efficient work environment.
• Special Projects : Assist with special projects as assigned by the IT leadership, bringing a proactive and results-driven approach to each task.

Education and/or Work Experience Requirements:

Qualifications:

• Bachelor’s degree in business administration, Information Technology, or a related field is preferred.
• Minimum of 2-4 years of experience in an executive assistant role, ideally within an IT or technical environment.
• Proven experience in managing IT procurement, including vendor management.
• Exceptional organizational and time management skills, with the ability to manage multiple priorities.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with IT tools and systems.
• High level of discretion and confidentiality.
• Strong problem-solving abilities and a proactive approach to work

Physical Requirements/Work Environment: Work is performed in an office environment and in the field. Must be able to sit, stand, bend, twist and lift up to 20 pounds.

About Us
Strata Clean Energy is a leading developer, EPC, and service provider for utility-scale solar and storage systems in the United States. We control and self-perform all processes from our nationwide solar and storage developments, to construction, O&M, and Asset Management.

Our employees are empowered to drive our business in a collaborative, creative, and passion-driven environment that fosters long-term professional growth. There is a lot to learn at Strata, but we’re here to help you give your best and have a good time doing it.

At Strata, you’re part of something big. We’re leading the industry in sustainable energy careers. We are driving innovation to make a difference for our customers, our employees, and our planet. Join us in powering the future.

Strata Solar is an equal opportunity and affirmative action employer. Strata Solar is an equal employment and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, disability, veteran status, genetic information or any other status or characteristic protected under applicable law.