Office Manager

Job Description

Job Description

Stratus Building Solutions of Charlotte is currently looking for an experienced Office Manager with a desire to provide administrative and clerical support to the company. Our ideal candidate has 3-5+ years of office management and/or some bookkeeping experience, is technologically savvy, organized, detail oriented, personable, and has strong communications skills. The candidate must be professional, a team player and thrive in a fast-paced environment while maintaining strict confidentiality in all matters.

Responsibilities and Duties:

· Provide administrative support such as filing, answering phones, responding to emails, preparing documents/presentations, scheduling meetings, data entry, and processing incoming mail

• Maintain inventory control within all areas of the office (office supplies equipment, & inventory ensuring timely orders)

· Assist with accounting including posting daily deposits and processing accounts payables & accounts receivable transactions

· Communicate with clients about billing discrepancies and questions. Initiate collections on past-due accounts & engage management over any AR problems

· Manages customer consumables program including order entry and delivery verification

· Works with operations and sales to ensure completion of all necessary documentation for all transactions.

· Perform or assist with unit franchises sales and development

· Work with marketing for social media and/or other communications

· Perform other duties as may be assigned by the President and/or Regional Director.

Qualifications and skills:

· *Fluent in English & Spanish.

• 3-5+ years’ experience working in an administrative capacity in an office.
• Excellent written and verbal communication skills in both languages
• Knowledgeable about Microsoft Office Suite, QuickBooks Online, and CRM systems (HubSpot)
• Strong organization and time management skills with the ability to manage multiple projects
• Strong customer service orientation – professional with a positive attitude and eager to help when working with customers
• Must be able to lift/bend/carry around 25 lbs. as needed. Example: office supplies, marketing materials, etc.
• Some bookkeeping/accounting knowledge is a plus
• Previous experience in a Franchise environment is a plus

Job Type: Full Time Desired, Day Shift

Compensation: Competitive base salary with significant bonus potential
Total Compensation: $45,000 - $60,000+

Benefits:

· Health Insurance

· Dental

· Vision

· Paid Time Off

Education:

• High School Diploma or Equivalent
• Associates or Bachelor’s Degree a plus

Work Location: On location