Bookkeeper / Administrative Assistant

Job Description

Job Description

Bookkeeper & Administrative Lead (Part-Time)

Location: Jewish Life Center, Raleigh, NC
Schedule: In-person | Avg. 30 hours/week
Reports to: Senior Rabbi, Rabbi Mendy Wilschanski

About the Jewish Life Center

The Jewish Life Center (JLC) is dedicated to serving the Jewish community across the greater Raleigh area. Through a broad array of programs — including Congregation Sha’arei Israel, Chabad Hebrew School, Camp Gan Israel, Women’s Circle, and Men’s Club — we foster Jewish education, identity, and community across all age groups.

While we are a Jewish organization, affiliation with the JLC or any specific faith is not required to apply.

Position Overview

We are seeking a reliable and detail-oriented Bookkeeper & Administrative Lead to manage both financial and administrative tasks to ensure the effective day-to-day operation of the Center. This dual-role position is vital to maintaining our financial integrity, communications, and office functionality.

Key Responsibilities

Bookkeeping Duties

• Maintain accurate financial records in QuickBooks and CRM systems

• Reconcile transactions including income, expenses, and bank statements

• Prepare invoices, expense reports, and financial presentations

• Manage accounts payable/receivable and payroll processing

• Track budgets and assist with financial reporting

• Support internal/external accountants and auditors

• Receive and record donations; issue timely charitable receipts

• Maintain organized financial records (physical and digital)

• File required government documentation (e.g., taxes, state returns)

• Conduct monthly/quarterly audits of general ledger balances

• Maintain and update household and address records

Administrative Duties

• Greet visitors, answer phones, and manage email communications

• Schedule building inspections and campus security needs

• Maintain office inventory, supplies, and equipment

• Coordinate with vendors and service providers

• Support specialty projects

• Create and manage digital and print communications (newsletters, event invites)

• Perform basic graphic editing and web updates (event pages, homepage)

• Maintain and sync office calendars, event schedules, and room reservations

• Update membership and donor data

• Execute mailings (bulk mailers, thank-you letters, etc.)

• Other duties as assigned by leadership

Qualifications

• Proven experience with bookkeeping, including accounting software (QuickBooks preferred)

• Strong organizational, clerical, and communication skills

• High attention to detail and time management

• Proficiency in Microsoft Office Suite and Google Workspace

• Ability to work independently and collaboratively

• Comfortable adapting to new technologies and systems

• Service-oriented mindset and a proactive approach

• Willingness to learn and take initiative

Compensation & Benefits

• Hourly Rate: $17.00-$24.00 per hour

• Paid Time Off:

  • All Federal Holidays

  • Major Jewish Holidays

  • PTO Vacation & Sick Leave

How to Apply

Interested candidates should submit a résumé and a brief cover letter outlining their qualifications and interest in the position.