Payroll Specialist

Description:
Structural Integrity Associates, Inc., an SI Solutions company, has an immediate need for a Payroll Specialist in our Charlotte, NC office to support payroll operations in our expanding portfolio of companies.

In this newly created role, the Payroll Specialist will support the day-to-day processing and administration of multi-state payroll and works closely with the Human Resources team to ensure payroll is processed accurately, timely, and in compliance with all applicable federal, state, and local regulations. This role assists with payroll operations, payroll reporting, and payroll tax activities, while serving as a point of support for employee payroll-related questions. The Payroll Specialist plays an important support role in maintaining payroll data, reconciling payroll information, and assisting with audits and reporting.

Primary Responsibilities:

• Assist with the accurate and timely processing of bi-weekly, multi-state payrolls.
• Maintain payroll data in ADP and NetSuite related to new hires, terminations, job changes, benefits deductions, and compensation updates.
• Reconcile payroll reports prior to processing and assist with post-payroll reviews to validate accuracy.
• Assist with payroll journal entries and support payroll and benefit account reconciliations.
• Assist with payroll system audits, data integrity checks, and ongoing process improvements within ADP and NetSuite.
• Support payroll tax activities, including assisting with payroll tax reconciliations, responding to agency notices, and supporting the setup of new state and local tax jurisdictions.
• Help coordinate timely payroll tax filings and payments and maintain organized payroll tax documentation.
• Assist in the preparation of quarterly and year-end filings such as Forms 941, W-2, W-3, and applicable state and local reports.
• Respond to routine employee and manager inquiries related to pay, deductions, tax forms, and payroll processes.
• Assist with garnishments, off-cycle payrolls, manual checks, and payroll adjustments as needed.
• Support internal and external audits by compiling payroll documentation for financial, tax, and workers’ compensation audits.
• Assist with payroll reporting, including 401(k) contributions, benefit deductions, accruals, and management reporting.
• Help document payroll procedures and maintain payroll files and internal controls in accordance with company policies.

Required Skills/Qualifications:

• 3-5 years of experience in payroll processing or payroll support in a multi-state environment.
• Experience processing payroll in ADP and working with an ERP system (preferably NetSuite).
• Exposure to payroll tax processes, including payroll tax reconciliations and assisting with new jurisdiction setup.
• Solid understanding of payroll best practices and wage and hour compliance.
• Strong attention to detail with good organizational and time-management skills.
• Ability to handle confidential and sensitive information with discretion.
• Clear written and verbal communication skills.
• Bachelor’s degree in Accounting, Finance, Business, or related field preferred.

Export Control Notice:
Certain positions at SIA may require access to information and technology which is subject to Export Administration Regulations 15 CFR 730-774, including those of the US Department of Energy (DOE) in 10 CFR 810 and Nuclear Regulatory Commission (NRC) 10 CFR Part 110. Hiring decisions for such positions must comply with these regulations and may result in SIA limiting its consideration of foreign nationals who are citizens of countries that are not on the DOE’s Generally Authorized Destinations List: .

About Us:
At Structural Integrity Associates, Inc. (SIA), employees are proud to be part of a company where contributions are valued. Join a team of internationally recognized experts in a culture based on knowledge, excellence, and respect for one another. Our employees are members of a distinct community of internationally respected professionals committed to quality, engineering innovation and a shared goal of building a safer world.

Why Work at SIA?
SIA offers a competitive salary and performance-based bonus program. Our retirement benefits include a Traditional 401k, Roth 401k, and an employer match. To help employees maintain a work-life balance, SIA also offers various paid time off including vacation, floating holidays, sick time, and parental leave.

Our employees also enjoy a comprehensive benefits program that includes the following:

• Medical, dental, and vision insurance
• Life Insurance and AD&D
• Short-term and long-term disability
• Health Savings Account with employer contribution
• Flexible Spending Account for health care and dependent care
• ID theft protection and credit monitoring

Structural Integrity Associates, Inc. is an equal opportunity employer.

SIA does not welcome third-party recruiters, employment agencies, headhunters, etc. Please do not reach out to SIA employees requesting a call, sit down, meeting, or email response.