Personal & Office Assistant (Part-Time, On-Site - Pinehurst, NC)

Job Description

Job Description

Position Title: Personal & Office Assistant (Part-Time, On-Site – Pinehurst, NC)

Hours: Approximately 10 hours per week to start
Location: On-site only, Pinehurst, North Carolina
Start Date: As soon as available

Overview

Global Defense, Inc. (GDI) is seeking a reliable, organized, and discreet Personal & Office Assistant to provide direct, on-site support to the company’s founder and executive office in Pinehurst.
This role combines calendar coordination, paperwork and filing, light social media posting, board meeting document support , and general office organization. It’s ideal for someone detail-oriented, self-driven, and comfortable working in a professional home-office environment.

Key Responsibilities

• Calendar & Scheduling
  • Manage and update the executive calendar, including appointments, meetings, and occasional personal scheduling.
  • Handle confirmations, reminders, and adjustments as needed.
  • Maintain punctuality and organization across all scheduled activities.
• Office Organization & Filing
  • Maintain tidy and functional office and workspace areas.
  • File, label, and archive physical documents; organize incoming mail and paperwork.
  • Digitize and maintain important records for easy retrieval.
• Administrative & Document Support
  • Assist with paperwork, correspondence, and documentation tasks.
  • Prepare and organize materials for Board Meetings , including draft agendas, printed minutes, signature pages, and ledgered action records.
  • Track completion of board documents and maintain the corporate record binder.
  • Support light errands and supply management as needed.
• Social Media Support
  • Post pre-approved content and announcements on company or executive social media accounts.
  • Maintain consistency and professionalism in tone and timing.
• Confidential Assistance
  • Handle all materials and information with absolute confidentiality.
  • Exercise sound judgment in both professional and personal matters.

Qualifications

• Preferred but not required: Prior experience as a personal assistant, executive assistant, or office organizer.
• Strong initiative and self-motivation with the ability to anticipate needs and take action independently.
• Excellent organization, communication, and time-management skills.
• Proficiency with Microsoft 365 and/or Google Workspace tools.
• Reliable, trustworthy, and punctual; maintains a calm and professional demeanor.
• Must be based in or near Pinehurst, NC, and available for all work on-site.

Compensation

• Hourly rate commensurate with experience.
• Approximately 10 hours per week to start, with potential for growth.