Paralegal, Intellectual Property

**Paralegal / Legal Operations Analyst, Intellectual Property** Ralliant's IP team protects and grows enterprise value by turning innovation into durable competitive advantage. We're expanding the team with an IP savvy Paralegal/Legal Ops Analyst to (1) keep our patent and trademark work humming on time, (2) streamline legal operations and vendor/AP workflows, (3) drive smarter portfolio decisions with data, (4) scale repeatable, automated processes in the tools our team already uses, and (5) Artificial Intelligence use and expansion. **What you'll do** **IP Prosecution & Portfolio Support** + Oversee and coordinate all stages of the trademark life cycle, including conducting searches and reviews, managing filings and registrations, and handling renewals. + Coordinate the end-to-end lifecycle for invention disclosures, provisional filings, and nonprovisional/foreign prosecution in partnership with in-house counsel and outside firms. + Track critical dates and filings; confirm outside counsel actions (e.g., U.S. and foreign filings, fast track/first file checkpoints), and surface risks proactively. + Run and/or commission novelty/FTO searches with outside counsel; organize results and deadlines. ​ + Facilitate and capture outcomes from the weekly invention disclosure triage/working session; keep actions current and visible for stakeholders. **Legal Operations, Systems & Automation** + Build light‑weight AI bots, automations and work management (Planner/Power Automate/SharePoint) to remove manual steps and improve visibility. + Administer, optimize, and train teammates on core IP systems. + Maintain structured lists and queues and ensure requests and attachments are complete and auditable. **Vendor Management, Invoicing & Budget Support** + Create strong budget forecasts and budgets from both a monthly and annual basis. + Serve as day-to-day coordinator for outside counsel and service providers (e.g., ensuring clean PO/statement of work setup and on-time payment). + Track the IP operating budget across tools/providers (CPI, WebTMS) + Stand up and document standardized invoice intake/approval flows via Legal Tracker to replace email only handling. **Analytics & Reporting** + Create and manage PowerBI dashboards for all data reporting and KPI tracking. + Connect patent assets to products/business metrics to illuminate ROI (e.g., margin uplift vs. fleet baselines) and inform portfolio decisions. + Produce recurring dashboards for filing velocity, spend vs. budget, annuity exposure, cycle times, and aging-driving corrective actions with the IP team. **Cross Functional Collaboration** + Work closely with engineers, product leaders, finance/AP, and regional operating companies (e.g., Tektronix, Qualitrol, PacSci) to remove friction and keep IP work moving. **What You'll Bring** **Requirements:** + 5-10+ years in an IP paralegal and/or legal operations role supporting both trademark and patent portfolios (in-house preferred). + Experience reviewing and advising on trademark searches and filing decisions. + Hands-on familiarity with IP systems and data-ideally including CPI (docketing), WebTMS (trademarks), + Experience coordinating outside counsel and FTO/novelty work; strong document and deadline discipline. ​ + Proficiency with Microsoft 365 (Excel, SharePoint, Teams), low-code tools (Planner, Power Automate, Azure AI) to build simple flows and trackers, and PowerBI to build data reports. + Comfort working with Finance/AP on POs, invoice exceptions, vendor onboarding, and budget tracking. + Clear, concise communication and the ability to drive alignment across legal, engineering, product, and finance. **Nice To Have:** + Paralegal certificate and/or IP-specific accreditation + Extensive AI bot creation experience + Experience with OSS governance and license request workflows + Prior work consolidating multi-opco IP data and presenting insights for leadership **Success in 6-12 months looks like:** + **Automation wins:** at least two manual processes replaced by simple, documented automations in Planner/Power Automate/SharePoint. + **Material cost reduction** of outside counsel spend, specifically trademark related. + **Leverage the Ralliant Business System** tools for continuous improvement. + **Ontime, no surprises docket:** deadline adherence and audit-ready records across matters. + **Cleaner AP flow & predictability:** invoices processed within SLA; budget vs. actuals tracked monthly with variance explanations + **Actionable portfolio visibility:** dashboards linking assets to products, margins, and priorities used in IP reviews via PowerBI. **Tools you'll use here** CPI (docketing), Claim Master, WebTMS, PatSnap, Novagraaf/Clarivate annuities, Microsoft 365 (Teams, SharePoint, PowerBI, Planner, Power Automate), Microsoft CoPilot, Microsoft Azure, Legal Tracker and the Ralliant Business System. **How we work** We operate as a cohesive Law & Compliance team focused on enabling the business, collaborating across functions, and raising our hand early to close gaps. \#LI-RG1 **Ralliant Corporation Overview** Ralliant, originally part of Fortive, now stands as a bold, independent public company driving innovation at the forefront of precision technology. With a global footprint and a legacy of excellence, we empower engineers to bring next-generation breakthroughs to life - faster, smarter, and more reliably. Our high-performance instruments, sensors, and subsystems fuel mission-critical advancements across industries, enabling real-world impact where it matters most. At Ralliant we're building the future, together with those driven to push boundaries, solve complex problems, and leave a lasting mark on the world. We Are an Equal Opportunity Employer Ralliant Corporation and all Ralliant Companies are proud to be equal opportunity employers. We value and encourage diversity and solicit applications from all qualified applicants without regard to race, color, national origin, religion, sex, age, marital status, disability, veteran status, sexual orientation, gender identity or expression, or other characteristics protected by law. Ralliant and all Ralliant Companies are also committed to providing reasonable accommodations for applicants with disabilities. Individuals who need a reasonable accommodation because of a disability for any part of the employment application process, please contact us at [email protected]. **Pay Range** The salary range for this position (in local currency) is 71,100.00 - 132,100.00 **Is this role subject to ITAR?** The essential duties of this position require adherence to U.S. Government export control regulations. Accordingly, candidates must either be U.S. Persons (i.e., U.S. citizens, U.S. lawful permanent residents, or protected individuals as defined by 8 U.S.C. 1324b(a)(3)) or be prepared to collaborate with the company in securing the necessary U.S. government export authorizations. While the company encourages all interested applicants to apply, please be aware that ongoing employment is dependent upon obtaining the appropriate government export authorizations.