AP Associate

Job Description

Job Description

Account s Payable Associate ( contract to hire position) – Cary , NC

Our client is seeking a skilled Accounts Payable Associate for immediate hire . We are seeking a detail-oriented and motivated AP Associate to join our client’s finance team in Cary, NC. This is a great opportunity for an early-career accounting professional who is eager to gain hands-on experience in a collaborative and supportive environment.

As an Accounts Payable Associate, you will perform accounting and clerical duties related to efficiently processing accounts payable transactions by performing the following duties. This is a contract-to-permanent opportunity working on site in Cary , NC . No visa sponsorship, relocation assistance, or subcontracting arrangements are available.

Reports to: Cash Management/AP Manager

FLSA Status: Non-Exempt

Schedule: Full-time, on-site (8am-5pm)

1. Review and process invoices, check requests, and expense reports in Expensify to ensure that all payments are paid accurately and timely.
2. After each weekly check run, organize and pair checks with supporting documentation to ensure checks are mailed to the appropriate payee or returned to the employee if requested.
3. Prepares monthly Landlord checks for mailing, including stuffing, sealing, and stamping envelopes.
4. Prepares weekly Vendor checks for mailing, including stuffing, sealing, and stamping envelopes.
5. Alphabetically files all invoices and check requests to maintain A/P records.
6. Stamps all incoming mail with the received date.
7. Processes invoices, check requests, and expense reports in Expensify for payment by inputting vendor name, invoice number, invoice date, invoice description, payment date, accounting date, and accounting code in Sage.
8. Prepare invoices for the weekly check run.
9. Uploads check information to the bank for Positive Pay.
10. Alert employees regarding month-end deadlines for invoices, check requests, and expense reports.
11. Assists with tax mail by stamping with received date, looking up property location in Inventory Management to locate tower ID, and setting up vendor in Sage as necessary, and importing files for payments.
12. Complete pre-notes deposit by depositing pennies into vendor accounts that are set up on direct deposit to ensure the landlord's check will deposit to the correct account.
13. Creates and organizes vendor files for documentation retention.
14. Updates vendor files to maintain current names and addresses.
15. Voids and re-issues the check as needed.
16. Research and follow up on payment issues.
17. Performs Administrative tasks: scanning, filing, etc.
18. Performs other duties as assigned.

• Bachelor’s degree in accounting, finance, or related field with 1-2 years of relevant experience OR Associate degree with 2+ years of relevant experience
• Basic understanding of accounting principles and accounts payable experience
• Proficiency in Microsoft Excel
• Strong attention to detail and organizational skills
• Team player who likes to learn
• Ability to maintain confidentiality with financial information

Preferred Qualifications

• Sage 300 and inventory management knowledge
• Experience with bookkeeping or data entry

Physical & Work Conditions

• Primarily office-based with prolonged periods at a computer/phone.
• Occasional lifting up to 20 lbs (files/boxes); regular handling of mail and records.

• Medical, Dental, and Vision insurance
• 401(k) with company match
• PTO and company holidays
• Disability and life insurance

Contact Martha Michaux at [email protected] or (919)981-6200 x314 with questions regarding this posting. A Word resume is preferred when applying.

When looking for a job, have you ever heard the phrase… it is not about what you know, it is who you know? At HireNetworks, it really is all about who we know. Whether your current contract is coming to a close, you’re looking to advance your career or are a company on the hunt for new talent and wanting to expand…let HireNetworks put our networks to work for you. HireNetworks is an equal opportunity employer.