Accounts Payable Clerk

Full-time

Description

ABOUT CHETOLA RESORT

For over 175 years, Chetola Resort has offered guests a timeless mountain escape in the heart of the Blue Ridge Mountains. Serving as the gateway to beautiful Blowing Rock, North Carolina as a luxury haven where adventure meets tranquility, Chetola blends refined hospitality with immersive outdoor experiences—from Orvis®-endorsed fly fishing to award-winning dining, spa indulgence, and family-friendly recreation. Under new ownership, we are embracing an exciting new chapter rooted in thoughtful renewal, authentic elegance, and exceptional guest service. Blowing Rock boasts many of the most luxurious residences in all of the Carolinas, with an affluent clientele in a year-round destination.

THE ROLE

Chetola Resort is seeking a highly organized and detail-oriented Accounts Payable Clerk to join our Finance & Accounting team. This role is responsible for processing vendor invoices, issuing payments, and ensuring accurate and timely recordkeeping of all accounts payable activity. The ideal candidate has a strong work ethic, excellent organizational skills, and thrives in a collaborative environment that supports the financial health of the resort.

WHAT YOU’LL DO

Accounts Payable Processing

• Receive, review, and verify vendor invoices for accuracy, proper approval, and coding.
• Enter invoices into the accounting system (e.g., M3) and prepare for timely payment.
• Match purchase orders, packing slips, and invoices to ensure accurate payments.
• Monitor and maintain the accounts payable inbox and respond to vendor inquiries.

Vendor Relations & Payment Management

• Maintain positive relationships with vendors by responding to questions and resolving payment discrepancies promptly.
• Ensure timely payment of invoices via check, ACH, or credit card based on vendor terms.
• Assist with vendor onboarding, including W-9 collection and record setup.
• Reconcile monthly vendor statements and follow up on outstanding items.

Accounting Support & Reporting

• Assist with month-end closing procedures, including AP accruals and reconciliations.
• Help maintain accurate digital and physical filing systems of AP documents.
• Support internal audits and year-end 1099 processing.
• Contribute to process improvements to enhance efficiency and accuracy within the AP function.

Requirements

ABOUT YOU

• Love working with numbers and take pride in accuracy and timeliness.
• Organized and dependable, with strong attention to detail.
• Enjoy being part of a collaborative team and supporting operational success behind the scenes.
• Are proactive, trustworthy, and able to maintain confidentiality with sensitive financial information.
• Are committed to continuous improvement and streamlining processes.

REQUIREMENTS

• 1–2 years of experience in accounts payable, bookkeeping, or similar finance role preferred.
• Familiarity with accounting systems and invoice processing procedures (experience with M3 and Paylocity is a plus).
• Experience with traditional commercial purchasing card (Pcard) programs and spending controls
• Proficient in Microsoft Excel, Google Sheets, Google Docs and Gmail.
• Strong communication and problem-solving skills.
• High degree of accuracy, attention to detail, and organizational ability.
• On-site role with regular weekday hours and occasional flexibility during peak periods.

WHY CHETOLA

• One of the largest private employers in the county with a dynamic work setting and strong potential for career growth
• Join a dedicated and growing team shaping the next era of a beloved mountain resort
• Contribute meaningfully to a culture rooted in connection, craftsmanship, and care
• Competitive hourly wage
• Comprehensive benefits offered to full-time eligible employees, including health, dental, vision, and supplemental benefits as well as PTO, and on-property perks