Temporary File Digitization Clerk

The National Board for Certified Counselors
Greensboro, NC
Brief Description

Job Summary:

The North Carolina Board of Licensed Clinical Mental Health Counselors is seeking two temporary employees to assist with a short-term records digitization project. The primary responsibility is to convert hard copy files into electronic records using a superscanner, label files according to Board standards, and dispose of physical documents in compliance with the Board's records retention policy.

Essential Duties and Responsibilities:

  • Digitize hard copy files using the Board's superscanner equipment.
  • Label all electronic files accurately using the required format: Example: “Application File - [Full Name] - [Date Scanned]”
  • Dispose of hard copies according to the Board's records retention policy after successful digitization.
  • Maintain organized workflows to ensure accuracy and efficiency.
  • Report progress daily to the Assistant Executive Director and/or Executive Director.
  • Handle all confidential information in accordance with Board policies and legal requirements.

Required Education/Experience:

  • High school diploma or equivalent required.
  • Basic computer skills, including file naming and saving protocols, required.
  • Proficiency with basic computer operations and scanning equipment.
  • Must successfully pass a background check prior to employment.
  • Must sign a privacy and non-disclosure agreement prior to beginning work.
  • Ability to follow detailed instructions and maintain high attention to accuracy.
  • Ability to work independently while meeting daily productivity goals.
  • Strong organizational skills and attention to detail.

Preferred Education/Experience:

  • Prior experience with office equipment, scanning, or digitization projects preferred.
  • Experience handling confidential records is a plus.

Equipment/Programs Used:

  • Superscanner

Work Location:

  • Fully onsite in Greensboro, NC
Posted 2025-09-18

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