Administrative / Office Assistant

We are hoping to hire a professional, reliable, Administrative Assistant to assist us with the day-to-day management of office duties in the Wilmington North Carolina area. We are looking for someone to join our team who wants to grow with us as we grow!

We are a high-growth company full of high-achieving competitors. We constantly look for ways to improve and challenge each other to produce outstanding results. The environment is fast-paced, fun, empowering, and extremely rewarding. We are passionate about what we do and about helping homeowners.

If you are the ideal person for this job, we can offer you a safe and stable work environment, opportunity to grow with the company, a family focused environment, flexibility, and the opportunity to work in a growth minded team environment where your daily contribution makes a difference.

Administrative Assistant Job Responsibilities:

• Provides administrative support to ensure efficient operation of office.
• Coordinate interior selections with design specialist
• Work with vendors to acquire and maintain selections
• Communicate selections with homeowners during pre-construction
• Navigate internal software to update most recent documents and selections
• Answers phone calls, schedules meetings and supports visitors.
• Carries out administrative duties such as filing, typing, copying, binding, scanning etc.
• Completes operational requirements by scheduling and assigning administrative projects and expediting work results.
• Exhibits polite and professional communication via phone, e-mail, and mail.
• Supports team by performing tasks related to organization and strong communication.
• Ensures operation of equipment by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories and evaluating new equipment and techniques.
• Provides information by answering questions and requests.
• Maintains supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies.
• Contributes to team effort by accomplishing related results as needed.
• Maintain contact lists
• Handle multiple projects
• Write letters and emails on behalf of other office staff
• Cover the reception desk when required
• Maintain computer and manual filing systems
• Handle sensitive information in a confidential manner
• Take accurate minutes of meetings
• Develop and update administrative systems to make them more efficient
• Resolve administrative problems
• Receive, sort, and distribute the mail
• Answer telephone calls and pass them on
• Manage staff appointments

Administrative Assistant Skills and Qualifications:

• Reporting Skills
• Administrative Writing Skills
• Microsoft Office Skills
• Managing Processes
• Organization
• Analyzing Information
• Professionalism
• Problem Solving
• Supply Management
• Inventory Control
• Verbal Communication

Education and Experience Requirements

• High school diploma or equivalent education required
• Knowledge of appropriate software including: Microsoft Word, Excel, and Outlook, Microsoft PowerPoint and Adobe Acrobat
• Valid driver’s license and current automobile insurance

Compensation and Benefits

• 32 Hour Weeks minimum
• Health and Dental after Vesting period
• Two weeks paid time off
• 401k after vesting period
• 401k matching after vesting period
• Holidays