Receptionist & Administrative Assistant

Come Build Your Career at Aecon!

As a North American leader in infrastructure development, Aecon is safely and sustainably building what matters for future generations to thrive! We lead some of the most impactful infrastructure projects of our generation, at the forefront of transformational change in transportation and energy, and partnering every day to build, connect, power, and strengthen our communities.

At Aecon, you can count on:

• Safety Always. Our number one core value. If we can’t do it safely, we don’t do it at all.
• Integrity. We lead by example, with humility and courage.
• Accountability. We’re passionate about delivering on our commitments.
• Inclusion. We provide equitable opportunities for everyone.

We lead the infrastructure industry with purpose, and our people are at the heart of everything we do. So, we invest in our people, just like they invest in us!

At Aecon we:

• Ensure you and your family receive the services needed to support your mental, emotional, and physical well-being.
• Believe in helping you build your career through our Aecon University and Leadership Programs.
• Are committed to supporting and investing in inclusive work environments, through initiatives like Diversity, Equity, Inclusion, & Accessibility training, our Aecon Women in Trades and Aecon Diversity in Trades programs , and our Employee Resource Groups (ERGs) to ensure we are building inclusion into every aspect of our culture at Aecon.
• Are a leader in sustainable construction . With a strong commitment to operating responsibly by minimizing our impact on the environment and surrounding communities.

Our business success relies on strong execution and continuous improvement – driven by the diversity, expertise and teamwork of our people. We’re always searching the globe for innovative, collaborative minds to join our best-in-class Aecon community!

The Receptionist & Administrative Assistant will be responsible for providing front desk reception services and day-to-day administrative support for Aecon US Nuclear Charlotte head office. This position reports directly to the Office Manager and ensures smooth office operations while delivering excellent customer service to visitors and team members.

KEY RESPONSIBILITIES

• Serve as the first point of contact for visitors and incoming calls; greet guests professionally and manage phone inquiries.
• Maintain a clean and organized reception area and office space.
• Handle incoming and outgoing mail and courier deliveries.
• Assist with scheduling and coordinating meetings and calendars.
• Support onboarding activities and prepare documentation for new hires.
• Organize and maintain office files and records.
• Assist with special projects and general office tasks as assigned.
• Other duties as assigned.

KNOWLEDGE AND SKILLS

• Previous experience in reception or administrative roles preferred.
• Strong communication and organizational skills with attention to detail.
• Ability to work collaboratively and maintain positive relationships with team members.
• Professional demeanor and ability to handle confidential information.
• Proficiency in MS Office (Outlook, Word, Excel) and basic office technology.

OTHER REQUIREMENTS

• Must pass pre-employment drug/alcohol screening.

Aecon fosters diversity, inclusion and belonging within and across our organization.  We consider all applicants for positions without regard to race, color, religion, sex, national origin, age, mental or physical disabilities, veteran status, and all other characteristics protected by law.

We are committed to adhering to the objectives and requirements outlined in the Equal Employment Opportunity Commission (EEOC), and to meeting the accessibility needs of persons with disabilities in a timely manner, through the implementation of the requirements of the EEOC and its applicable regulations. Appropriate accommodation under the EEOC will be provided upon request throughout the interview and hiring process.