Part-Time Administrative Assistant

JOB DESCRIPTION:

Ultra Realty, Inc. is hiring a Part-Time Administrative Assistant. The ideal candidate will have an understanding of the important keys of marketing, sales, and customer service play in the day-to-day operations of a fast-paced Real Estate brokerage. The candidate must be creative, well-organized, self-starter, personable, enthusiastic, and with a clear sense of urgency. The Administrative Assistant will work closely with the Ultra Realty, Inc. and Company Founder. Core responsibilities will include but not limited tasks associated with maintaining the office, providing staff support, and completing company marketing.

QUALIFICATIONS:

• • • Office administration experience required
    • Experience in the Real Estate industry preferred
    • Marketing experience is considered an asset
    • Proficient in Adobe Photoshop, Adobe Illustrator, Adobe InDesign
    • Proficient in Microsoft Word, Excel, PowerPoint
    • Proficient in Web Design – WordPress Content Management & HTML/CSS
    • Understanding Social Media Marketing (Facebook, Twitter, LinkedIn, Craig’s List, etc.)
    • Strong writing and editorial skills
    • Clear verbal communication skills
    • Willingness to support staff
    • Must have valid driver’s license & own vehicle

RESPONSIBILITIES:

• • • Create and maintain various marketing materials both in print and online e.g. Feature Sheets, Flyers, etc.
    • Social Media Management – Listing advertisements, blogging, website updates, email campaigns, etc.
    • Assist with new listings, current listings, updating listings
    • Provide document management, compliance and electronic filing with Dotloop
    • Maintain the office, supplies, paperwork and office equipment
    • Database management
    • Research analysis on industry and local markets
    • Maximizing Search Engine Optimization
    • Help create online advertisements for property listings, open houses, and other business exposure
    • Investigate and create strategies for new social media channels
    • Tracking and Reporting of website and social media analytics
    • Build, implement, and manage all systems for sellers, buyers, lead generation, database management, information management, and back-office support.
    • Responsible for all financial systems, including maintaining the books, paying the bills, handling payroll, assuring the collections of commissions, maintain the budget, and generating financial reports
    • Oversee all contracts through closing
    • Create and maintain an operations manual that documents all systems and standards
    • Be the first point of contact in handling customer inquiries or complaints
    • Keep the lead agent informed regarding any problems or issues that need to be addressed
    • Responsible for hiring, training, consulting, and holding accountable all additional administrative team members
    • Perform other admin responsibilities as needed.

This administrative position will present an opportunity for a candidate to become an important part of this special company. A team player with a great attitude, excellent problem-solving skills, and a willingness to learn will have the opportunity to grow within the company.

Weekly Hours (can be flexible):
Monday-Thursday 10 AM – 3:00 PM