Accounts Payable and Receivable Specialist

Accounts
Payable and Receivable Specialist

Summary: The role of the Accounts Payable and Receivable Specialist involves providing financial, administrative and clerical support to the organization. One aspect of the role is to verify, post, and pay vendor invoices. The other aspect of the role is to perform routine calculating, posting, and verification of data for use in the accurate accounting of receivable business transactions. Must be able to effectively communicate with outside vendors, customers, and coworkers. The Accounts Payable and Receivable Specialist will report to the Contoller.

Essential Duties:

• Receipts all monies received from vehicle sales and checks for monies due


• Files all cash receipt records, check stubs, and bank receipts


• Prepares cash deposits and fills out the cash control sheet. Responsible for depositing checks remotely daily


• Reconciles statements and follows up on collections as necessary


• Prepares AR statements monthly


• Performs background checks on credit applications


• Receipts rental department deposits daily


• Researches and processes charge backs, returns, and bad checks

• Answers A/R phone calls and follows up on inquiries


• Updates vendor account information


• Post internal repair and parts invoices to apply cost to in-stock vehicles


• Keeping track of all payments and expenditures, including purchase orders, invoices, statements, etc.


• Reconciling processed work by verifying entries and comparing system reports to balances


• Maintaining historical records


• Paying vendors by scheduling the issuance of check disbursement and ensuring payments are received in a timely manner by the vendor


• Responsible for continuously purifying AR and AP schedules and reporting in detail to Controller monthly.


• All other accounting functions as needed by accounting management.

Skills and Abilities Required:

• Must be honest, ethical, and dependable


• Cooperate and communicate well with others


• Adaptable and flexible to change


• Detail oriented


• Uses logic and reasoning in problem solving


• Must have a working knowledge of accounting office principles and processes

Education/Experience:

• High school diploma or equivalent


• Related experience in accounts payable and receivable


• Working knowledge of Reynolds & Reynolds and ERA Ignite is a plus