Staff Accountant

Why Planned Parenthood South Atlantic

We are powerful educators, advocates and innovators for health care. Be part of the diverse Planned Parenthood Team. Work hand in hand with like-minded individuals in an environment built on collaboration, open communication, and mutual respect. We’re looking for passionate, dedicated people who are eager to make positive contributions to their community and to our mission.

Why This Role is Exciting

Are you looking for a meaningful career where your skills in finance and accounting can make a real impact? As a Staff Accountant, you will play a vital role in ensuring financial accuracy and efficiency within our organization. You’ll manage key accounting processes, including cash receipts, accounts payable, financial reporting, and reconciliations—all while collaborating with internal and external partners to maintain financial integrity.

This position offers the opportunity to work in a dynamic and mission-driven environment where reproductive health care is recognized as essential to well-being. If you thrive on organization, attention to detail, and working across all levels of an organization, this role is for you!

Who You Are

• Passionate about reproductive health care and its importance in overall well-being.

• A strong communicator who excels in building relationships.

• Experienced in navigating multi-state accounting requirements.

• Exceptionally organized, detail-oriented, and thorough in your work.

• Comfortable working with individuals at all levels of an organization.

Initial Training Period:

Full-time onsite at the Raleigh Administrative Office. Once fully trained the Staff Accountant will move to the hybrid-style work schedule. (Estimated training time is 2 months and dependent on candidates training needs)

Work schedule & location

Schedule:  Full-time, 40 hours per week, Monday–Friday. 

Work Environment:  Hybrid—2 days remote, 3 days on-site at the Raleigh Administrative Office. 

On-Site Days:  Monday, Thursday, and one additional flexible day. The Staff Accountant may select a third in-office day each week based on personal preference and workload. However, during month-end, one of the three in-office days must include the final business day of the month to facilitate remote deposits.

Hours:  9 AM – 5 PM 

Your Key Responsibilities:

As a Staff Accountant, you will play a critical role in ensuring financial accuracy, compliance, and efficiency. You will perform a wide range of duties including, but not limited to the following:

Cash Management & Revenue Accounting:

• Process daily cash receipts from Health Centers to include cash/check and credit card transactions. Ensure that the daily receipts are in the bank and accurate. Communicate and resolve differences with Operational Managers.

• Verify that daily deposits are made by Health Centers and that they reconcile with the Practice Management System.

• Record all fundraising revenue entries for both C3 and C4 entities, keep track of restricted grants, and reconcile revenue and pledge receivables accounts with Development at month end.

• Prepare bank deposits and deposits via remote deposit.

Payroll & General Accounting:

• Assist with payroll processing, including Physician (MD) pay.

• Prepare and records asset, liability, revenue, and expenses entries by compiling and analyzing account information.

• Assist with month-end close activities, including bank reconciliations, financial reporting, and journal entries for the affiliate.

• Perform account reconciliations, internal reviews and health center audits to ensure compliance with Finance and affiliate policies and procedures.

Tax and Grant Compliance:

• Calculate and request NC Sales Tax Refunds semi-annually and calculate SC monthly Sales Taxes.

• Prepare grant reports, request funds for reimbursable grants, and provide supporting documentation.

• Process and file 1099 tax forms accurately and in a timely manner>

Expense Management:

• Process employee expense reports, credit card expenses and vendor invoices, ensuring receipts and documentation are accurate and properly filed.

• Pay vendors by monitoring discount opportunities, verifying federal id numbers, scheduling and preparing checks, resolving purchase order, contract, invoice, or payment discrepancies and documentation, insuring credit is received for outstanding memos, and issuing stop-payments or purchase order amendments.

• Verify vendor accounts by reconciling monthly statements and related transactions.

Reporting & Compliance:

• Provide monthly and quarterly reports to track expenses and clinician time

• Protect organization's assets by following internal controls and keeping information confidential.

• Update job knowledge by participating in educational opportunities.

• Cross train with other Staff Accountants to provide back-up in their absence.

In addition to the responsibilities listed above, the Staff Accountant may perform the following Purchasing and Inventory duties below:

• Collect and review all incoming monthly purchase orders within purchasing software (Hybrent) for all departments and health centers.

• Act as the main contact for vendors; ensure pricing and contracts are current align with affiliate policies.

• Accurately enter, proof, maintain, and submit purchase orders.

• Monitor and follow up on purchase orders to ensure timely fulfillment.

• Maintain supplier price lists.

• Review and resolve supplier invoice discrepancies.

• Monitor and maintain accurate inventory levels to ensure efficient stock management.

• Conduct random physical counts and reconcile discrepancies with inventory records.

• Develop and implement inventory control procedures to prevent stockouts, overstocking and shrinkage.

• Prepare and process journal entries for COGS, ensuring accurate reporting of expenses.

• Reconcile inventory accounts, including adjusting inventory balances based on purchases, sales, and returns.

• Record and adjust journal entries for inventory write-offs or adjustments.

What You Bring:

• Bachelor’s degree in accounting or related field (or 3 years of relevant experience in lieu of a degree).

• 1-2 years of experience with mid-range accounting systems.

• Strong proficiency in Microsoft Excel and accounting software.

• Excellent verbal and written communication skills.

• Ability to prioritize tasks and multitask in a fast-paced environment.

• Strong analytical and problem-solving skills.

• Ability to work both independently and collaboratively with a team.

What We Offer:

As a full-time employee, you’ll enjoy a comprehensive benefits package, including:

• Medical, dental, and vision insurance

• Health Reimbursement Account

• 403B Retirement Plan with employer match

• Paid Time Off & Holiday Pay

• Employee Assistance Program

Compensation:

Our compensation philosophy is rooted in equity and transparency. The starting salary range for this role is $53,500 - $65,600 annually, with final offers based on experience and internal equity.