Office Manager

Overview:
We're seeking a highly organized and dependable Office & Operations Coordinator to support day-to-day administrative & accounting functions, fleet management, and asset tracking. This role is essential to keeping office operations running smoothly while supporting internal teams with logistics, reporting, and documentation.

Key Responsibilities:

Office & Administrative Support

• Manage front office activities including answering phones, greeting visitors, and handling deliveries
• Maintain office equipment and coordinate service as needed
• Support vendor coordination, contract assistance, and supply ordering
• Oversee mail operations (sorting, distribution, postage system maintenance)
• Maintain office organization, including supplies, key management, and file archiving
• Administer VOIP phone system

Fleet & Vehicle Management

• Coordinate vehicle registrations, renewals, and GPS installations
• Track maintenance, recalls, and safety reporting for company vehicles
• Prepare monthly safety reports and annual driver record updates
• Compile year-end mileage logs for drivers

Asset & Equipment Management

• Maintain asset records and tracking systems (Reftab)
• Tag, update, and audit company equipment
• Generate monthly and quarterly equipment and asset reports

Project Closeout & Documentation

• Assemble project closeout and warranty documentation, including manuals, warranties, and subcontractor records
• Deliver organized physical and digital closeout packages

Qualifications:

• Strong organizational and multitasking skills
• Excellent communication and attention to detail
• Experience with administrative operations, fleet coordination, or asset tracking preferred
• Proficiency with office software and systems

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.