Accounts Payable Specialist

Full-time

Description

Powder is a year-round resort and real estate development project nestled throughout 12,000 acres in the Wasatch Mountains of Northern Utah. We are striving to be the premier place of being and doing, a destination that fuses outdoor recreation with a cultural and hospitality program that connects visitors with a deeper sense of self and purpose. Our core values come to life in a unique and natural setting of unparalleled beauty.

We’re looking for Big-Hearted Champions who are passionate about outdoor recreation, art, and meaningful connection. Together, we're crafting a one-of-a-kind, multi-season destination that seamlessly blends outdoor art, exhilarating recreation, and exceptional hospitality. If you’re an enthusiastic, caring team player who strives for excellence—and always tries to do the right thing, even when no one is watching—you’ll fit right in at Powder.

We Are:

Big-hearted: passionate, warm, joyful, and generous.

Champions: tenacious, intolerant of mediocrity, and constantly seeking feedback.

These values make us who we are and help drive us to fulfill our purpose: to spark wonder!

Our Commitment to Equality:

Together we are one team, not an "us vs. them" mentality. We are focused on being a progressive employer with pay equity, inclusion, while building diverse teams.

Appearance Guidelines:

Well-groomed facial hair, tasteful visible tattoos, and minimal facial piercings are acceptable.

Perks of Joining Our Big-Hearted Champions:

• Health, Vision, Dental Benefits
• 401K Plan and company match
• Employee Assistance Program
• Generous Paid Time Off
• Company provided Life Insurance & Short-Term Disability
• Seasonal Ski & Summer Passes for self, self & dependents + Buddy Vouchers
• Life Style Spending Account
• Education Assistance
• UTA Ski Bus Pass and Employee Shuttle Service
• Powder Mountain Retail/Rental Discount and On-Mountain F&B Discounts
• Powder Mountain Snowsports School Discounted Lessons
• Access to Expertvoice.com, Outdoorly.com, Outdoor Prolink and partner discounts.
• Powder Mountain on-snow uniform for specific roles.
• Free On-site Gourmet Employee Lunches
• Flexible and Hybrid Workplace Environment
• New Modern Office with Indoor/Outdoor Meeting Spaces

Requirements

Job Summary

The Accounts Payable Specialist at Powder Mountain plays a key role in ensuring accurate and timely processing of vendor invoices and employee reimbursements, maintaining vendor records, and supporting the financial operations of the resort. This role is responsible for ensuring all payments are processed in compliance with internal controls, accounting policies, and company procedures. The ideal candidate is detail-oriented, organized, and thrives in a fast-paced environment with seasonal demands.

Key Responsibilities:

Invoice Processing & Payment

• Review, code, and enter vendor invoices into the accounting system for timely and accurate payment
• Match invoices to purchase orders and receipts to ensure accuracy and completeness
• Ensure appropriate approval levels are met before processing payments
• Schedule and process check runs, ACH, and wire payments in accordance with payment terms
  
  

Vendor Management

• Maintain and update vendor records, including W-9s and banking information
• Respond to vendor inquiries in a timely and professional manner
• Reconcile vendor statements and resolve discrepancies promptly
  
  

Expense Management

• Review and process employee expense reports for accuracy, proper documentation, and policy compliance
• Coordinate with team members to correct or clarify questionable expenses
  
  

Accounting Support & Reconciliation

• Assist in monthly close process by preparing AP-related journal entries and reconciliations
• Reconcile AP aging reports and assist with accruals as needed
• Maintain organized electronic and physical records for audits and internal review
  
  

Compliance & Internal Controls

• Ensure compliance with company policies, accounting standards, and regulatory requirements
• Identify and recommend process improvements for greater efficiency and control
  
  

Collaboration & Communication

• Work closely with department managers to clarify coding, resolve invoice issues, and improve AP processes
• Support seasonal needs, special projects, and year-end close activities

Qualifications

Required

• Associate’s degree in Accounting, Finance, or related field (or equivalent experience)
• 2+ years of experience in accounts payable or general accounting
• Strong understanding of basic accounting principles and AP best practices
• High attention to detail with a commitment to accuracy and organization
• Proficiency in Microsoft Excel and accounting software systems
• Excellent communication and interpersonal skills
• Ability to handle confidential information with integrity and discretion
• Strong time management skills with the ability to meet deadlines in a dynamic, seasonal environment
  
  

Preferred

• Experience with Sage Intacct, Bill.com, or similar accounting platforms
• Experience in the resort, hospitality, or outdoor recreation industry
• Familiarity with 1099 processing and sales/use tax concepts