Assistant Educator Coordinator

Job Description

Job Description

Nalu Federal is a subsidiary company of the Kanaka Foundation - An NHO who's mission is to support Native Hawaiians.

You will receive a comprehensive benefits package that includes:

• Health insurance
• Dental insurance
• Vision insurance
• Pet insurance
• Annual membership to Costco or Sam's
• 401K
• ...and much, much more!

Key Responsibilities:

• Maintain education history for the residency program in its entirety as well as assist in support of the interservice physician assistant program (IPAP) and the emergency medicine physician assistant fellowship program (EMPA).
• Prepare reports on student status weekly, and management support for the Family Medicine Residency Program, the IPAP, and the EMPA.
• Perform Graduate Medical Education administrative tasks as necessary in an office environment, including general administrative tasks such as filing, word processing, data entry, database management, photocopying, supply ordering, messaging, records maintenance, schedule keeping, coordinating and supporting travel arrangements for government and non-government persons for the total number of trainees, PA students, PA fellows, residents, and up to 4 fellows as approved by ACGME.
• Coordinate and/or schedule correspondence, meetings, clerkships and other information between heads of departments, hospital staff physicians, resident physicians, medical students, consultant physicians, representatives of military and civilian professional organizations, medical and osteopathic schools, credentials coordinators, and Education Coordinators of other Navy Training Sites.
• Provide frequent updates on all pertinent issues to the Residency, IPAP, and EMPA Program Directors by way of the Graduate Medical Education.
• Analyze all trainee Program projects and functions for the total number of trainees, including PA students, residents, and up to 4 fellows as approved by ACGME.
• Perform a regularly scheduled analysis of all training programs' training files in various stages of completion for the total number of residents and up to 4 fellows as approved by ACGME.
• Archive Residency training files for the total number of trainees, including PA students, residents, and up to 4 fellows as approved by ACGME and provide accurate filing and retrieval for subsequent record review, as well as generating recommendation letters for Program Director signature.
• Assist residents with documenting completed education in trainees' training records.
• Research, analyze, design and/or modify all forms to fit the needs of the Residency Program.
• Assist in preparation and processing of necessary memorandums of understanding (MOUs) between the command and outside institutions annually in the month of June and whenever the need for this
• Adhere to Accreditation Council for Graduate Medical Education (ACGME) guidelines and procedures.
• Perform Graduate Medical Education administrative and record keeping functions for the program and program projects
• Shall provide daily data entry for Graduate Medical Education databases for the total number of residents and up to 4 fellows as approved by ACGME.
• Review and update current training files weekly for the total number of trainees, residents, and up to 4 fellows as approved by ACGME.
• Responsible for administrative tasks in support of the residency program.
• Provide support for marketing and public relations efforts
• Provide support for the coordination of Program Directors', Faculty's, and Graduate Medical Education Program's weekly meetings, and the Graduate Medical Education Committee monthly meetings.
• Maintain the Program's shared calendars, take meeting notes and select venues.
• Assist in collecting and organizing information required for preparation of analyses, studies, guides, reports related to all training programs at NMCCL

• Must have pertinent work experience to include clerical support and/ or administrative experience within the past 2 years. This experience provides support to doctors, health care administrators and other health care professionals.
• Ability to type more than 40 wpm with < 2 errors per page and familiarity with Microsoft Will need to be competent in Microsoft Word, Microsoft Excel and Outlook, and have basic capabilities in Access. No programming required.
• Basic knowledge of medical terminology, technical and administrative correspondence and other reports necessary for the completion of reports required by the Residency, a knowledge of filing practices for all resident files, and a basic knowledge of scheduling practices.
• Knowledge of the handling, processing, and disposition of highly confidential information.
• Ability to plan and organize work, meet deadlines and work under pressure.
• Ability to work both independently and as a team Experience and familiarity with the Naval Medical Center organizational structure and functions.
• Education - High School Diploma plus associate degree or equivalent years of experience.

Kanaka Family of Companies is an Equal Opportunity Employer, and all qualified candidates will receive consideration for employment without regard to race, color, religion, national origin, marital status, sex (including pregnancy), gender identity or expression, age, disability, veteran status, sexual orientation, genetic information (family medical history), or any other status protected by federal, state or local laws. EEO/AA employer/Vet/Disabled.