AP Specialist

Job Description

Job Description

Accounts Payable Specialist

Our Client is building a Utility Services Platform providing mission-critical construction and maintenance services in the transmission and distribution (T&D) space for the electric utility industry. Their clients include investor-owned utilities, electric cooperatives, municipalities, and industrial power users.

POSITION SUMMARY

The Accounts Payable Specialist is responsible for the accurate and timely processing of vendor invoices and payments in a fast-paced, project-driven construction environment. This role supports the accounting and operations teams by ensuring strong vendor relationships, accurate cost allocation, and compliance with internal controls. This position will be based out of Charlotte, NC headquarters.

RESPONSIBILITIES

• Receive, review, and process vendor, subcontractor, and supplier invoices in accordance with company policies
• Match invoices to purchase orders, contracts, and receiving documentation as applicable
• Coordinate with operations and other personnel to research and resolve any purchase order related issues to ensure timely payment of invoices.
• Validate account coding and ensure expenses are properly allocated to projects and cost codes
• Process payments via ACH, check, or electronic payment systems
• Resolve invoice discrepancies and respond to vendor inquiries in a timely and professional manner
• Manage vendor onboarding and maintenance within the ERP system
• Collect, verify, and maintain vendor documentation including W-9s, insurance certificates, lien waivers, and banking information
• Maintain accurate vendor records and support vendor compliance requirements
• Assist with AP aging reports, cash disbursement tracking, and month-end close activities
• Coordinate with project managers, operations, and finance to address cost or invoice questions
• Assist with audits and reporting requests as needed
• Perform other duties as assigned

  SKILLS / REQUIREMENTS

• 3-5 years of accounts payable experience in a construction or project-based environment
• Strong experience processing vendor invoices and payments
• Familiarity with construction accounting systems such as Acumatica, Procore, or Sage
• Proficiency in Microsoft Excel and Microsoft Office
• High attention to detail with strong organizational and time-management skills
• Ability to work independently in a fast-paced, deadline-driven environment
• Experience supporting utility, electrical, or infrastructure construction projects preferred

  WORK ENVIRONMENT

  The Accounts Payable Specialist operates in a fast-paced professional office environment and regularly works with confidential financial and vendor information. The position involves frequent use of computer systems, accounting software, and standard office technology. The role may require extended hours during month-end close, audits, or other critical reporting periods. Occasional travel to company offices or project locations may be required.

  Equal Opportunity Employer

  Gridstone Holdings LLC is an Equal Opportunity Employer and does not discriminate based on any legally protected status. We value diversity and are committed to creating an inclusive workplace for all employees.