Witness Coordinator
We need an experienced Witness Coordinator to support the U.S. Attorney’s Office Middle District of North Carolina (MDNC) Department of Justice (DOJ). This is a full-time opportunity. We can offer job security and stability, a competitive salary, and a comprehensive benefits package. Apply today! RESPONSIBILITIES
- Work directly with Witnesses prior to, during, and after trial
- Work with Witnesses concerning travel arrangements, appearance date/time
- Receive visitors, field phone calls, and respond to other questions and inquiries
- Use judgment to determine when attorney’s should be notified of the Witness’ special circumstances or needs
- Confer with attorneys about Witness appearance, special circumstances, or needs
- Complete and submit proper documentation for special authorizations and obtain prior approvals
- Ensure all travel documents and appearance date and time have been provided to the Witness
- Make necessary arrangements for Witness travel and lodging
- Coordinate travel according to Department of Justice (DOJ) policies and procedures
- Meet with Witnesses upon arrival to designated hearing or pre-trial conference
- Provide Witnesses a courtroom orientation, accompany them to court, and ensure a safe waiting area is available
- Collect necessary documentation and signatures for Witness reimbursement documents
- Prepare and submit documentation for Witness reimbursement, i.e., vouchers and other required documentation
- Furnish requested information concerning pending and completed Witness vouchers
- Determine and resolve any of the Witness’ special circumstances or needs (e.g., authorizations, international travel, military/federal employment, etc.)
- Gather required documentation and reconcile Government Travel Accounts
- Obtain information, confer, and coordinate with the Court, Probation, Pretrial, U.S. Marshals Service, investigative agencies, and other counterparts, when necessary
- Complete forms and documents according to style and format rules
- Compose original letters that do not require legal interpretations
- Apply knowledge of legal procedures and terminology
- Establish and maintain a variety of files, documents and databases
- Assemble documents and other information for file records and retention policies
- Establish and maintain calendar and/or database of active and pending Witness appearances
- Track hearings, trial dates, grand Jury, and scheduling conferences
- Perform other administrative and logistical Witness management duties as required/assigned
- Minimum two (2) years of progressive and relevant experience (preferably a legal environment)
- Proficient in word processing, document management, and Microsoft Office Suite
- Experience with business administration is preferred
- Preference for Bachelor’s degree in a related field
- 101 S. Edgeworth Street, 4th Floor Greensboro, NC 27401
- Occasional, upon approval
- U.S. citizenship required since this role supports the U.S. federal government
- Department of Justice (DOJ)
- No travel required
- 40 hours per week
- 8 hours per day
- Employment Classification Eligibility — Nonexempt
- Not eligible for relocation benefits
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