HR People Operations Coordinator

Job Description

Job Description

Description:
8a-5p EST Monday-Friday

We are looking for a highly organized and proactive Recruiting Coordinator to support our Talent Acquisition team with day-to-day recruiting operations. In this role, you will be the backbone of the recruiting processensuring interviews are scheduled efficiently, calendars are managed smoothly, candidates receive timely communication, and recruiters can focus on building strong talent pipelines.
This is a tactical, high-volume position ideal for someone who thrives in a fast-paced environment and enjoys keeping complex schedules and processes running seamlessly.

Key Responsibilities
Schedule and coordinate all stages of the interview process, including phone screens, virtual interviews, in-person interviews, and final round panels
Manage and maintain recruiting calendars for multiple recruiters and hiring managers
Act as the primary point of contact for candidates regarding interview scheduling and logistics
Respond to candidate and internal stakeholder emails in a timely, professional, and friendly manner
Coordinate interview logistics (video links, meeting rooms, travel arrangements, meals, etc.) when needed
Track and update candidate status and interview feedback in the Applicant Tracking System (ATS)
Assist with generating recruiting reports and dashboards as requested
Support offer letter preparation and background check coordination
Help maintain a positive candidate experience throughout the recruiting process
Perform other administrative and tactical recruiting tasks as assigned

Required Qualifications
13 years of experience in recruiting coordination, administrative support, HR, or a similar role
Strong proficiency with calendar management
Excellent written and verbal communication skills
High level of organization and attention to detail
Ability to manage multiple priorities and deadlines in a fast-paced environment
Professional and friendly demeanor with strong customer service orientation
Experience with Applicant Tracking Systems (ATS) is a plus (e.g., Greenhouse, Lever, Workday, Taleo)
Proficiency in Microsoft Office (especially Outlook, Excel, and Word) or Google Workspace

Preferred Qualifications
Bachelors degree in Human Resources, Business Administration, or a related field
Previous experience in a high-volume recruiting environment
Familiarity with recruiting best practices and candidate experience standards

What Were Looking For
A true team player who enjoys supporting others and making processes run smoothly
Someone who is responsive, reliable, and proactive
Strong problem-solving skills with the ability to anticipate needs
Comfortable working with ambiguity and shifting priorities
Passion for delivering an excellent experience to both candidates and internal teams