Fleet Manager

Key Responsibilities

Fleet Operations & Oversight

• Manage daily operations of a fleet exceeding 300 vehicles across multiple locations
• Ensure optimal vehicle utilization, availability, and lifecycle management
• Develop and implement fleet policies, procedures, and best practices
• Coordinate vehicle assignments, replacements, and decommissioning

Maintenance & Asset Management

• Oversee preventative maintenance programs to minimize downtime
• Track and manage repairs, inspections, and service schedules
• Maintain accurate records of all fleet assets, including registration, warranties, and service history
• Manage vendor relationships with maintenance providers and dealerships

Telematics & Technology

• Utilize fleet management systems and telematics platforms (e.g., Samsara preferred) to monitor:
• Vehicle performance
• Driver behavior
• GPS tracking and routing
• Fuel usage and efficiency
• Analyze data to identify trends and implement operational improvements

Compliance & Risk Management

• Ensure compliance with all federal, state, and local regulations (DOT, OSHA, FMCSA, etc.)
• Manage vehicle registration, licensing, and insurance requirements
• Oversee driver safety programs, including training and incident investigations
• Monitor and reduce accidents, violations, and liability exposure

Fuel & Cost Management

• Track and control fuel consumption and expenses
• Implement fuel efficiency initiatives and fraud prevention measures
• Develop and manage fleet budgets, including capital expenditures and operating costs
• Identify cost-saving opportunities through data analysis and vendor negotiations

Vendor & Fleet Management Partnerships

• Collaborate with external fleet management companies and service providers
• Evaluate and manage contracts, SLAs, and performance metrics
• Ensure alignment between internal operations and third-party partners

Procurement & Lifecycle Management

• Oversee vehicle acquisition, specification, and upfitting
• Develop replacement strategies based on lifecycle cost analysis
• Manage vehicle disposal, resale, or auction processes

Driver Management & Support

• Partner with HR and operations teams on driver onboarding and training
• Enforce driver policies, including safety, maintenance reporting, and compliance
• Address driver concerns related to vehicles and equipment

Reporting & Analytics

• Generate regular reports on fleet performance, costs, safety, and utilization
• Use data-driven insights to guide strategic decisions
• Present findings and recommendations to leadership

Required Qualifications

• Bachelor’s degree in Business, Logistics, Supply Chain, or related field (or equivalent experience)
• Proven experience managing a fleet of 300+ vehicles
• Experience working with fleet management companies or outsourced fleet services
• Strong experience with telematics and fleet software (Samsara preferred)
• In-depth knowledge of DOT, FMCSA, and vehicle compliance regulations
• Strong analytical, organizational, and problem-solving skills
• Proficiency in Microsoft Excel and fleet management systems

Preferred Qualifications

• Certifications such as CAFM (Certified Automotive Fleet Manager) or similar
• Experience in construction, HVAC, or service-based industries
• Familiarity with fuel card systems and maintenance tracking software

Core Competencies

• Leadership and team coordination
• Data-driven decision-making
• Vendor negotiation and management
• Safety and risk mitigation
• Budgeting and financial oversight
• Process improvement and operational efficiency

Work Environment

• Combination of office and field-based work
• Regular interaction with drivers, vendors, and operational leadership
• May require travel to various company locations