Guest Services Agent

COMPANY OVERVIEW:

At Village Realty OBX, we offer an extensive selection of Outer Banks vacation rentals tailored to meet every need and desire. From stunning oceanfront properties and cozy condos to pet-friendly and newly listed rentals, our diverse portfolio ensures you find the perfect home away from home. With over 40 years of experience in providing exceptional hospitality and local knowledge, we guarantee a memorable vacation.

POSITION SUMMARY:

As a Guest Services Agent at Village Realty, you will be the face of our company, providing exceptional customer service to our valued guests. Your role will involve answering inquiries, troubleshooting issues, and ensuring that our guests have a seamless and enjoyable experience throughout their stay. You will utilize available system resources to provide answers to common questions, troubleshoot common guest concerns and property issues, and maintain a working knowledge of all software and systems used in the guest services environment.

The ideal candidate will be detail-oriented, organized, and able to remain calm and empathetic in all situations. You will collaborate with our property management team to maintain accurate and up-to-date information about our properties and communicate any updates or changes to our guests in a timely manner.

RESPONSIBILITIES:

• Answering calls, emails, and texts directed to the guest services team from in-house guests, team members, and others.
• Promptly communicating updates and issues to in-house guests and other team members.
• Reporting, assigning, and scheduling maintenance and general tasks to our property management team.
• Responding to guest complaints and concerns with enthusiasm, empathy, and warmth.
• Communicating and making updates to ensure that all information communicated to guests regarding the properties is accurate, timely, and up to date.
• Maintaining detailed records of communication received, communication sent, and action taken within system notes.
• Maintaining a friendly working relationship with all coworkers, third party vendors, and other departments.
• Creating and updating reservations in the company's booking systems.
• Responding to reservation inquiries from potential guests.
• Handling guest requests for compensation when problems occur during the guests stay.

QUALIFICATIONS:

• At least 1 year of customer service experience
• High School Diploma or GED
• Strong verbal and written communication skills
• Strong Windows desktop navigation skills and competency in Microsoft Office Suite
• Strong attention to detail and time management
• Ability to stay calm and be kind in potentially high stress situations.
• Typing speed of 50-60 WPM
• Reliable transportation to and from work.
• Prolonged periods of sitting at a desk and working on a computer.
• Prolonged periods of standing and moving from location to location.
• Must be able to lift up to 15 pounds at times.

COMPENSATION & BENEFITS:

Hourly Rate: $18 - $20

Benefits

• Paid time off such as PTO, sick days, and vacation days
• Health insurance
• Life insurance
• Dental insurance
• Vision insurance

Schedule

• Varies based on business needs, Availability to work nights, weekends, and holidays in the office.