Administrative Assistant Finance Operations

Retail Business Services is the services company of leading grocery retail group Ahold Delhaize USA, currently providing services to five omnichannel grocery brands, including Food Lion, Giant Food, The GIANT Company, Hannaford and Stop & Shop.

Provide administrative and staff support services to the assigned individual and functional area. Supports a wide

variety of complex assignments of a critical and confidential nature. The incumbent in this position is also responsible

for ensuring that his or her supervisor is aware of all circumstances in which he or she uses sensitive customer,

associate and company information, and where and how such information is stored and protected.

Duties and Responsibilities:

• General office management
• Manages department/function by distributing and ordering supplies
• Manages functional budget, prepares invoices and reports to assist the assigned individual and functional area
• Maintain org charts for Finance in Visio & request weekly updates from managers
• Manage travel (includes online research, booking, tracking, preparing the traveler, etc.)
• Manage meeting and conference rooms
• Meeting and event planning (includes negotiation hotel contracts, scheduling catering, preparing for Web and
• video conferencing, etc.)
• Serve as coordination point to collect, organize, and present information for the functional area.
• Function/Department Program Coordination & Support
• Assist with the scheduling and planning of training for Finance
• Supporting special projects and programs as-needed (project management)
• Participating in trainings, career development, and webinars related to position and assigned function
• Supports with the on-boarding of new associates hired
• Supports multiple large functional areas
• Manages executive calendar & travel
• Provides leadership, advice and ensuring the consistency of, and compliance with, established standards and
• practices of the functional area
• Additional job duties may be assigned as needed to meet the needs of the business and support our Values.

Qualifications:

• HS diploma required
• 1 year+ directly relevant experience
• Project management knowledge
• Technologically savvy (Google, Advanced MS Office, Teams, Visio, etc.)
• Excellent & effective communication
• Strong critical thinking and problem solving
• Highly organized
• Detail oriented
• Tact and discretionary initiative
• Highly flexible with strong multitasking and prioritization ability
• Able and willing to learn new software tools and applications
• Empathetic
• Collaborative and works well with others
• <10% domestic travel; little to no international travel

#LI-ES1 #ZR

Retail Business Services currently provides services to five omnichannel grocery brands, including Food Lion, Giant Food, The GIANT Company, Hannaford and Stop & Shop. Retail Business Services leverages the scale of the local brands to drive synergies and provide industry-leading expertise, insights and analytics to local brands to support their strategies. We are committed to diversity, equity and inclusion and we foster a community of belonging where everyone is valued.

Retail Business Services is an equal opportunity employer. We comply with all applicable federal, state and local laws. Qualified applicants are considered without regard to sex, race, color, ancestry, national origin, citizenship status, religion, age, marital status (including civil unions), military service, veteran status, pregnancy (including childbirth and related medical conditions), genetic information, sexual orientation, gender identity, legally recognized disability, domestic violence victim status or any other characteristic protected by law. We provide reasonable accommodations to applicants and employees with disabilities. As important as what we do is how we do it. Our team embodies our values of Courage, Care, Teamwork, Integrity and Humor in everything that they do. We have a culture of care that values and celebrates the qualities and perspectives that make us all unique.

If you have a disability and require assistance in the application process, please contact our Talent Acquisition Department at [email protected].

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