Accounts Payable Specialist

Job Description

Job Description

We are looking for an experienced Accounts Payable Specialist to join our team on a contract basis in Asheville, North Carolina. You will play a key part in managing vendor accounts, processing payments, and ensuring accurate financial records. This is an excellent opportunity to contribute your expertise while working in a dynamic and detail-focused environment.

Responsibilities:

• Accurately process invoices and ensure proper account coding.

• Manage payment runs, including ACH transactions and check distributions.

• Handle vendor management tasks, such as maintaining account details and responding to inquiries.

• Reconcile accounts payable transactions to maintain accurate financial records.

• Monitor and resolve discrepancies in invoices or payments.

• Collaborate with internal teams to ensure timely processing of financial documents.

• Review and verify invoices for compliance with organizational policies.

• Prepare and maintain reports related to accounts payable activities.

• Ensure adherence to deadlines for payments and reporting.

• Support audits by providing necessary documentation and reports.

Skills & Competencies:

• 2–5 years of accounting or finance support experience, ideally within a nonprofit or grantmaking environment.
• Strong hands-on experience with accounts payable operations.
• Practical involvement in audit preparation or year-end close processes.
• Expertise with financial systems such as Sage Intacct, QuickBooks, NetSuite, or similar software.
• Advanced Microsoft Excel skills (e.g., pivot tables, sorting, basic formulas).
• Familiarity with document management tools like SharePoint or Teams for workflow tracking.
• Excellent attention to detail and ability to manage high transactional volumes.

Why Join Us:

This is an opportunity to make a meaningful difference in an organization that supports impactful programs and initiatives. You’ll work in a collaborative team environment while sharpening your skills in nonprofit financial management and grantmaking support.