Administrative Assistant

Starting rate $12-15 hourly

Job summary:

Provides office services by implementing administrative systems, procedures, and policies, and monitoring administrative projects.

Primary Functions of Job:

Perform a wide range of administrative and office support activities for the department and/or managers and supervisors to facilitate the efficient operation of the organization.

Essential job functions:

*answer, screen and transfer inbound phone calls

*receive and direct visitors and clients

*general clerical duties including photocopying, fax and mailing

*maintain electronic and hard copy filing system

*handle requests for information and data

*resolve administrative problems and inquiries

*prepare written responses to routine inquiries

*prepare and modify documents including correspondence, reports, drafts, memos and emails

*schedule and coordinate meetings, appointments and travel arrangements for managers or supervisors

*prepare agendas for meetings and prepare schedules

*open, sort and distribute incoming correspondence

*maintain office supply inventories

*coordinate maintenance of office equipment

*Other duties as assigned

Minimum requirements

High School Diploma or GED equivalent; computer skills and knowledge of relevant software; knowledge of operation of standard office equipment; knowledge of clerical and administrative procedures and systems such as filing and record keeping; knowledge of principles and practices of basic office management.

Abilities required:

Communication skills - written and verbal; planning and organizing; attention to detail and accuracy; flexibility; adaptability; customer service orientation; teamwork

Disclaimer

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.