Executive Assistant

E xecutive Assistant wanted for NC innovative and growing manufacturer to provide high-level administrative and organizational support to executives by managing calendars, arranging travel, handling correspondence, preparing documents, and coordinating meetings and proactive tasks like managing email, preparing reports and presentations, and providing project management support to help focus on strategic goals.

Executive Assistant Responsibilities:

• Calendar and schedule management: Coordinate and schedule meetings, appointments, and other events across different time zones.
• Communication management : Screen and manage emails and phone calls, draft correspondence, and act as a point of contact for clients and stakeholders.
• Travel coordination: Arrange all aspects of business travel, including booking flights, hotels, and transportation, as well as preparing itineraries.
• Document and report preparation: Create, edit, and format documents, presentations, spreadsheets, and expense reports.
• Project and task management: Assist with project coordination, track deadlines, and manage various administrative tasks, sometimes proactively.
• Administrative support: Organize digital files and documents, conduct market research, and manage client relationship management (CRM) systems.
• Personal assistance: Handle personal errands and appointments for the executive, such as managing online shopping or personal travel arrangements

Executive Assistant Requirements:

• 4 – 8 years experience in similar role providing administration support to multiple managers
• Excellent verbal and written communication skills.
• Strong organizational and time management skills.
• High level of discretion and professionalism.
• Adaptability and ability to work proactively.
• Proven track record to improve processes and efficiency
• Self-starter and can-do attitude
• Proficiency with virtual communication and productivity tools (e.g., video conferencing, project management software)
• Ability to work in a fast-paced environment
• Attention to detail, strong organizational skills, and problem-solving mindset
• Strong interpersonal and communication skills;
• Ability to work a flexible schedule
• Experience with entrepreneurial organizations and/or start-ups and navigating competing priorities

Why Join Charlotte Extraction Labs?

• Work with a cutting-edge company driving innovation in natural products.
• Contribute to meaningful advancements in wellness through science and technology.
• Enjoy a collaborative work culture with opportunities for growth and impact.