Executive Assistant, HR
- Integrity
- Teamwork
- Competitiveness
- Candor
- Accountability
- Resilience
- Manage the SVP of People Strategy’s complex calendar, including meetings, travel and appointments.
- Screen and prioritize incoming communications, responding on behalf of the SVP of People Strategy when appropriate.
- Prepare, proofread and format reports, presentations, memos and other correspondence.
- Maintain accurate and confidential filing systems for HR documents and executive records.
- Schedule all candidate interviews across the organization in coordination with HR recruiters and hiring managers.
- Handle all logistical details for virtual and in-person interviews, ensuring a seamless candidate experience.
- Coordinate first-day onboarding meetings for new hires, including orientation sessions, IT setup and department introductions.
- Communicate onboarding schedules to new hires and internal stakeholders.
- Assist in preparing HR reports, dashboards, and presentation materials.
- Support HR programs such as performance reviews, employee engagement surveys, and training initiatives.
- Track and organize key department goals, strategic initiatives, and timelines.
- Help coordinate department budgets, process invoices and manage vendor communications.
- Plan and coordinate HR leadership meetings, town halls, offsites and team events.
- Prepare agendas, take minutes and ensure follow-up on action items.
- Work cross-functionally with other executive assistants to manage enterprise-wide scheduling.
- Handle sensitive employee and company information with the highest level of confidentiality.
- Serve as a liaison between the SVP of People Strategy and internal/external stakeholders, representing the HR function with professionalism and diplomacy.
- Flexibility to be accessible and responsive to all HSE staff
- Show an eagerness and work ethic that exceeds expectations
- Three years of related experience working in an executive assistant role
- Advanced Proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint)
- Strong organizational and communication skills to handle sensitive situations, and confidential information
- Knowledge of HR terms and recruiting process preferred.
- Exceptional time management skills; proven track record to meet deadlines.
- Ability to function well in a high-paced environment; performs additional duties as assigned by executives.
- Business sense - strong business sense and can decipher priorities and make sound judgment calls when needed.
- Presents self in professional manner and have ability to interact with all levels of organization and outside contacts.
- Dedication to excellence - perform duties at the highest level possible on a consistent basis.
- Demonstrated ability and temperament to work with sensitive information
- Great teammate - have team-oriented experience and approach.
- Service focus - dedicated to meeting the expectations of the senior executives by maintaining effective relationships with interested parties.
- Ability to think outside of the box with a sense of urgency.
- Adaptability – adapts to change in the work environment, manages competing demands and is able to handle frequent changes.
- Flexibility to work irregular and long work hours including nights and weekends to attend events, Hornets home games, and Spectrum Center events.
Recommended Jobs
General Dentist
Part-Time General Dentist (DDS/DMD). Location: Mobile Community Clinic – Eastern North Carolina. Schedule: Part-Time | 2.5 days per week. Our client is seeking a compassionate and motivated …
NP or PA CVOR First Assist - Greenville, North Carolina
NP / PA CVOR First Assist Greenville, North Carolina A hospital-based cardiothoracic surgery program in Greenville, North Carolina is seeking a Board-Certified Physician Assistant or RNF…
Full Time Assistant Customer Service Manager DLT 283
Supervise up to 120 associates in the Customer Service Department [cashiers, baggers, customer service clerks] and accounting office. Is responsible for assisting the Department Manager with the ov…
Service Account Coordinator
Job Summary This role is the first step toward becoming an Account Manager. While you’ll start by coordinating work and supporting existing accounts, our goal is to help you grow into a sales-focu…
Production Associate
Ro le description: The Selector inspects and packs glass containers on production lines. Compensation and Schedule: The starting pay rate for this role is $23.65 per hour. Any future inc…
Front Desk Associate
Front Desk Associate- Arboretum club HERE WE GROW AGAIN! Are you ready to leave average behind and join a high-performance team on the rise? CR Fitness is seeking Front Desk Associates…
JAARS Sea Operations Volunteer - Maritime Consultant
We are seeking a dedicated and passionate Maritime Consultant Volunteer to contribute their expertise and knowledge to support JAARS Sea Operations’ initiatives in the maritime field. This volunteer p…
Local after-school resources near the University of North Carolina - Chapel Hill
Pay: $18 - $31 per hour Start Date: End of Week Location: Chapel Hill, NC Job Description After-School Program Coordinator: Responsible for coordinating and managing after-school progra…
Account Executive
Position Overview The Account Executive – Tech Staffing will drive mid-market account growth in the Charlotte region by reactivating existing client relationships and expanding established partn…
Youth Minister / Student Pastor
Job Purpose Create and facilitate an environment that helps students (6-12 grades) discover God, develop their faith and show Christ-like love. Responsibilities The discipleship and care of …