Book Keeper

Job Title: Book Keeper

Company: Crown Mechanical, LLC

Office Location: Mint Hill, NC

Reports to: Company President

Base Salary: $55,000-58,000

Additional Compensation: Company Performance Based Bonus

Benefits: M/D/V Insurance, 12 Paid Holidays, Paid Birthday, Tenure based Vacation.

Hybrid Role: Must live in the CLT MSA and be able to physically be in office 3 days a week.

 

About Crown Mechanical and Your Role:

Crown Mechanical (“Crown”) is a rapidly growing commercial HVAC & plumbing contractor founded in 2024 that is looking to expand its office team. Built upon the foundations of being the best partner possible, Crown is invested in its customers and team to continue doubling in size every year through scalable systems, great people, and top-tier service delivery.

The Bookkeeper will be responsible for managing and maintaining accurate financial records for Crown Mechanical. This role involves handling day-to-day accounting tasks, including recording transactions, reconciling accounts, and preparing financial reports. The ideal candidate will have a strong understanding of bookkeeping principles, excellent organizational skills, and the ability to work collaboratively with other team members. This role will be hybrid with a minimum of 2 days on site in the Charlotte-Metro area.

 

Key Responsibilities:

• Transaction Recording & Posting
  
  
  
  • Record day-to-day financial transactions and complete the full posting process.
  
  
  • Perform partial checks of the posting process to ensure completeness and accuracy.
  
  
  • Maintain disciplined data entry standards across all accounting records.
  
  


• General Ledger & Trial Balance
  
  
  
  • Reconcile account transactions with the general ledger.
  
  
  • Bring the books to the trial balance stage on a recurring basis.
  
  
  • Ensure all journal entries are properly supported, classified, and documented.
  
  
  • Maintain historical continuity and traceability of financial records.
  
  


• Accounts Payable
  
  
  
  • Receive, process, verify, and reconcile vendor invoices.
  
  
  • Charge expenses to the correct accounts and cost centers.
  
  
  • Verify vendor accounts, issue payments, and resolve invoice, purchase order, or payment discrepancies.
  
  
  • Issue purchase order amendments and stop payments when required.
  
  
  • Control petty cash spending and enforce expense discipline.
  
  
  • Maintain accurate and current accounts payable records.
  
  


• Accounts Receivable
  
  
  
  • Process accounting receivables and incoming payments in compliance with financial policies and procedures.
  
  
  • Perform day-to-day AR transactions including verifying, classifying, computing, posting, and recording receivable data.
  
  
  • Prepare bills receivable, customer invoices, and bank deposits.
  
  
  • Reconcile the accounts receivable ledger to ensure all payments are accounted for and properly posted.
  
  
  • Identify, investigate, and resolve client billing discrepancies.
  
  
  • Facilitate timely payment through invoice reminders and direct client communication.
  
  
  • Generate AR reports detailing aging, collections status, and exposure.
  
  


• Payroll & Expense Monitoring
  
  
  
  • Monitor payroll expense claims, including salary advances and overtime payments.
  
  
  • Ensure payroll entries reconcile to the general ledger and supporting documentation.
  
  


• Reporting & Compliance
  
  
  
  • Prepare financial reports and internal financial statements.
  
  
  • Complete required tax forms accurately and on time.
  
  
  • Maintain awareness of regulatory requirements and accounting best practices.
  
  
  • Support external accountants, tax professionals, and advisors with clean, well-organized records.
  
  

 

Required Qualifications

• 3-5 years bookkeeping experience.


• Solid understanding of basic bookkeeping principles and accounts payable/receivable.


• Demonstrated ability to calculate, post, and manage accounting figures and financial records.


• High data accuracy with strong attention to detail.


• Proficiency in Microsoft Office and Quick Books Online.


• Service Titan or other Jobbing CRM experience a plus.


• Calm, consistent performance in a high-growth environment.


• Strong internal service orientation with the ability to resolve discrepancies directly and professionally.


• Excellent attention to detail and accuracy, with strong organizational and time management skills. Ability to handle sensitive information with confidentiality.


• Excellent verbal and written communication skills.