Office Manager / Admin / Accountant

Our client is a trusted source for high‑quality flooring, known for delivering exceptional value and dependable service. Their knowledgeable and approachable flooring specialists take the time to understand your style, lifestyle, and budget, ensuring you find the perfect solution for your home or business. We are looking for a seasoned accounting professional with office management and customer service experience.

$28 - $32 an hour

Roles and Responsibilities

A. Overseeing Accounting & Financial Administration

Accounts Payable (AP)

--Manage vendor bills and payment scheduling based on due dates

--Run the AP aging report weekly on Mondays

--Schedule and process payments in alignment with cash availability

Accounts Receivable (AR)

--Track customer invoices, deposits, and outstanding balances

--Support collection efforts as needed

--Ensure invoices are properly entered and reflected in accounting systems

QuickBooks

--Enter invoices into QuickBooks

--Perform monthly QuickBooks reconciliations

--Maintain accurate financial records for reporting and review

--Maintain general knowledge of QBO set up and maintenance

B. Payroll & Tax Administration

--Payroll: Process weekly payroll | Create contractor pay report Wednesday EOB | Maintain accurate employee and contractor records

Taxes & Compliance

--Process and track: Monthly sales tax filings | Quarterly and annual corporate filings

--Support workers’ compensation audits: Identify W-2 vs 1099 workers | Complete and submit required forms from the insurance provider (Accident Fund)

--Manage processing of customer collections

C. Job Administration & Scheduling Support

--Assist with job scheduling and updates within Jobber

--Scan all physical job documents into the system for recordkeeping

--Maintain organized physical and digital job folders

D. Customer Service & Front Office Support

--Handle inbound customer calls and inquiries

--Customer greeting at the store and general knowledge of products and services.

--Support general front-office operations to ensure a professional customer experience

--Provide customer updates or route questions to the appropriate owner or team member

E. Office & Facility Support

--Ensure the office environment remains organized and presentable

--Pull drops and maintain SKUs in showroom

--Order and maintain inventory of office supplies

Benefits: PTO & Insurance

Small, family type, collaborative environment

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.